Executive Assistant (6 Month Contract)

Brookfield Asset Management; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

Brookfield Asset Management’s Renewable Power & Transition Executive Team seeks an organized Executive Assistant to provide comprehensive administrative support to senior leaders and their teams. You will manage calendars, travel logistics, and document preparation, enabling efficient decision-making and seamless operations.

The role requires discretion, strong communication, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• Minimum 5 years of administrative experience, preferably supporting senior executives in a corporate environment.
• Proven ability to handle confidential and sensitive information with utmost discretion.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Concur or similar expense management systems is an asset.
• Exceptionally organized with the ability to anticipate needs and act proactively.
• Strong written and verbal communication skills, with keen attention to detail.
• Ability to manage multiple priorities efficiently while maintaining a high standard of accuracy.
• Demonstrated ability to work independently and collaboratively within a team environment.
• Strong interpersonal skills, sound judgment, and a professional demeanor.
• Flexibility to work overtime as required.

Responsibilities

• Provide comprehensive calendar and scheduling management for senior executives, including coordination of complex and dynamic meeting schedules.
• Coordinate domestic and international travel, including detailed itineraries and logistical support.
• Support event planning and project management activities as required.
• Prepare and edit high-quality presentations in PowerPoint, incorporating charts, graphs, and visual elements to effectively convey key messages.
• Manage document preparation and distribution for internal and external meetings, ensuring accuracy and timeliness.
• Review, process, and reconcile vendor invoices and expense reports; maintain accurate financial tracking in accordance with company policy.
• Manage incoming communications, including email, phone, and correspondence, ensuring timely and appropriate follow-up.
• Provide support to other Executive Assistants during peak periods, absences, or high-demand projects.
• Support onboarding activities for new employees, ensuring their smooth transition.
• Participate in ad hoc office and operational projects, including process improvement and documentation management initiatives.

Skills

Administrative experience

Discretion

Communication skills

Education

Five+ years administrative experience

Tools

Microsoft Office Suite

Concur

Job description

LocationBrookfield Place - 181 Bay StreetBusiness - EnergyBrookfield Energy operates one of the world’s largest publicly traded platforms for sustainable energy. Our energy portfolio consists of hydroelectric, wind, utility-scale solar, distributed generation and storage facilities in North America, South America, Europe and Asia. Our operating capacity totals over 35,000 megawatts and our development pipeline stands at approximately 200,000 megawatts. Our portfolio of sustainable solutions assets includes our investments in Westinghouse (a leading global nuclear services business) and a utility and independent power producer with operations in the Caribbean and Latin America, as well as both operating assets and a development pipeline of carbon capture and storage capacity, agricultural renewable natural gas and materials recycling.Brookfield Energy is the flagship listed energy company of Brookfield Asset Management, a leading global alternative asset manager with over $1 trillion of assets under management.To learn more about the Brookfield Energy group, visit https://www.brookfield.com/about-us/capabilities/energy .Brookfield CultureBrookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.Job DescriptionKey AccountabilitiesReporting to the Managing Director, Investments, we are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to members of the Renewable Power & Transition Executive Team and their direct reports. This role will primarily support senior leaders across Investments, Investor Relations, and Portfolio Management.The successful candidate will be a self-starter with exceptional attention to detail, professionalism, and discretion. The ability to thrive in a fast-paced environment, manage competing priorities, and maintain a positive and solutions-oriented approach under pressure is essential.Responsibilities:Provide comprehensive calendar and scheduling management for senior executives, including coordination of complex and dynamic meeting schedules.Coordinate domestic and international travel, including detailed itineraries and logistical support.Support event planning and project management activities as required.Prepare and edit high-quality presentations in PowerPoint, incorporating charts, graphs, and visual elements to effectively convey key messages.Manage document preparation and distribution for internal and external meetings, ensuring accuracy and timeliness.Review, process, and reconcile vendor invoices and expense reports; maintain accurate financial tracking in accordance with company policy.Manage incoming communications, including email, phone, and correspondence, ensuring timely and appropriate follow-up.Provide support to other Executive Assistants during peak periods, absences, or high-demand projects.Support onboarding activities for new employees, ensuring their smooth transition.Participate in ad hoc office and operational projects, including process improvement and documentation management initiatives.Requirements:Minimum 5 years of administrative experience, preferably supporting senior executives in a corporate environment.Proven ability to handle confidential and sensitive information with the utmost discretion.Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Experience with Concur or similar expense management systems is an asset.Exceptionally organized with the ability to anticipate needs and act proactively.Strong written and verbal communication skills, with keen attention to detail.Ability to manage multiple priorities efficiently while maintaining a high standard of accuracy.Demonstrated ability to work independently and collaboratively within a team environment.Strong interpersonal skills, sound judgment, and a professional demeanor.Flexibility to work overtime as required.Salary Range: $80,000 - $100,000 CADBrookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment.Brookfield is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act. Should you require a Human Rights Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.Position Opening Reason:BackfillBrookfield is committed to maintaining a Positive Work Environment that is safe, respectful; our shared success depends on it. We do not tolerate workplace discrimination, violence or harassment. We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit, and business needs, without regard to any characteristic protected by applicable law. Applicant information is collected and handled in accordance with our Applicant Privacy Notice. As part of this commitment, we provide barrier-free and accessible employment practices in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and applicable human rights legislation. If you require a Human Rights Code-protected accommodation at any stage of the recruitment process, please let us know when contacted, and we will work with you to meet your needs.