Office Manager - St John's Convention Centre & Mary Brown's Centre

EmergencyMD; San Juan de Terranova; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading event management company is seeking an Office Manager for their St John's Convention Centre & Mary Brown's Centre. This role involves providing administrative and operational support in payroll and HR, managing accounts payable, and ensuring compliance with internal procedures. Candidates should have prior administrative experience, exceptional skills in Microsoft Excel, and a proactive approach to problem-solving. This opportunity offers the chance to be part of a dynamic environment focused on delivering exceptional events.

Qualifications

• Previous administrative experience with exposure to office management principles.
• Exceptional computer literacy with Microsoft Excel.
• Initiative in identifying and resolving problems timely.

Responsibilities

• Provide administrative and operational support across payroll and HR processes.
• Manage payroll and accounts payable.
• Maintain employee personnel files for compliance.

Skills

Administrative experience

Microsoft Excel

Problem-solving skills

Job description

Job Listing: Office Manager - St John's Convention Centre & Mary Brown's Centre

At Sodexo Live!, we take pride in crafting exceptional events at the most prestigious venues on the planet and creating lasting memories for fans, visitors, guests and team members. Working with Sodexo Live! is more than a job; it's a chance to be part of something greater. Here, you'll build a career where 'everyday' is anything but normal.

Our experiences are unique, and so are our people. Bring your personality, your background and your desire to delight others. In return, we'll give you all you need to thrive. After giving it all, you'll return home knowing that you've played your part in creating a truly unforgettable moment.

Location

We are seeking an Office Manager for Office Manager - St John's Convention Centre & Mary Brown's Centre located in St. John's, NL.

Unit Description

The St. John's Convention Centre and Mary Brown's Centre are premier event and entertainment venues in downtown St. John's, hosting a wide range of conventions, conferences, trade shows, concerts, sporting events, and community gatherings. Together, these venues support large-scale national and international events as well as local programming, requiring coordinated operations across event services, food and beverage, guest experience, and facility management to deliver seamless, high-quality experiences for clients, performers, and guests.

Principal Function

The Office Manager will provide administrative and operational support across payroll, human resources, and financial processes in a fast-paced environment. Responsibilities include assisting with payroll and invoice processing, entering and reviewing daily financial data, and maintaining accurate employee records. The role also supports onboarding documentation, assists with cash handling processes as needed, and helps ensure compliance with internal procedures. Strong attention to detail, solid Excel skills, and the ability to manage deadlines are essential to the role.

Essential Responsibilities

• Maximize Sodexo Live!'s revenue and operational excellence through implementation and oversight of systems and policies related to office and administrative operations.
• Serve as an HR witness for disciplinary actions.
• Process daily payroll using the PGI system.
• Manage accounts payable, including invoice review and processing.
• Input and reconcile daily revenue from the prior business day.
• Review and process Easy Planet invoices.
• Monitor and review tip pool calculations and distributions.
• Manage petty cash.
• Maintain and update employee personnel files to ensure compliance.
• Complete and process onboarding paperwork for new hires.
• Perform data-driven, deadline-oriented work requiring strong Excel skills.
• Operate effectively in a fast-paced, high-pressure environment.
• Contribute to goal of making Sodexo Live! #1 in Event Hospitality and the #1 Employer of Choice through personal commitment and leading by example.

Qualifications/Skills

• Previous administrative experience with exposure to office management principles and administrative procedures.
• Exceptional computer literacy with Microsoft Excel.
• Initiative in identifying and resolving problems timely and effectively.

Other Requirements

• Able to work effectively and safely while subject to wet floors, temperature extremes and excessive noise; must be able to lift up to 50 pounds in weight; must be able to maneuver in an often tightly-quartered environment.

Hours may be extended or irregular to include nights, weekends and holidays.

Thank you for expressing interest in employment with Sodexo Live!. While only those candidates considered for this position will be contacted, your resume will remain on file for 90 days.

Sodexo Live! is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law.