Office Manager/ Gestionnaire de Bureau

Cycling Canada | Cyclisme Canada; Ottawa; On-site; CAD 65,000 - 85,000; Full time

Job summary

A leading organization in the cycling sector is seeking an Office Manager to harmonize operational activities. The role involves managing finance, HR, and corporate events. Ideal candidates will have extensive experience in not-for-profit sports management and strong organizational skills. This is a full-time, temporary position based in Ottawa.

Qualifications

• Minimum of 5 years’ experience in a not-for-profit sport organization.
• Strong work ethic and integrity in high-pressure environments.

Responsibilities

• Oversee finance and accounting operations.
• Manage HR programs and employee development.
• Lead corporate events organization.

Skills

Organizational Skills

Communication Skills

Budget Management

Education

Post-secondary degree in Sport/Recreation Management

Job description

Reports to: Chief Executive Officer (CEO)

Location: Cycling Canada’s National Head Office in Ottawa or Milton, ON

Salary Range: $65,000 - $85,000/ annually

Job Type: Full-time, temporary (staff leave) position

About Us

Cycling Canada is the national governing body for cycling in Canada, established in 1882. The organization aims to inspire Canadians to cycle and develop the sport across the country, from amateur to Olympic/Paralympic levels.

General Description:

The Office Manager will provide harmonization of operational activities throughout Cycling Canada (CC). General responsibilities include financial administration, information technology management, human resources management, corporate insurance portfolio management, and corporate event management for the organization.

Specific Responsibilities

Finance and Accounting:

• Oversee day-to-day management of CC’s outsourced finance and accounting team
• Banking and deposits
• Monthly reconciliation of accounts, budgets, and credit cards
• Management of the office and administration budgets

Insurance:

• Oversee the organizational insurance requirements including D&O, property, cyber, and vehicle
• Responsible for overseeing all insurance claims for CC
• Main point of contact with the insurance broker to obtain required COI’s for CC

Human Resources:

• Manage CC programs for recruitment and employee development
• Manage the CC RRSP account and insurance benefits account
• Management of vacation and overtime balances for staff
• Manage CC’s processes for professional development including monthly communication to all staff
• Onboarding of new staff and offboarding of staff leaving the organization
• Manage the communication and implementation of all CC’s internal HR policies

Office Management:

• Management of all Cycling Canada office properties
• Main point of contact for all general administrative matters for the organization including email and phone
• Maintaining office supplies, organizing mail and shipping requirements
• Main point of contact with our outsourced IT support and manage day-to-day requirements and updates to our Office365 account and services
• Main point of contact with all office service providers for CC

Corporate Events:

• Lead, organize, and execute corporate events, including but not limited to: Annual General Meeting and Annual Congress

Education and Experience

• A post-secondary degree or higher in Sport/Recreation Management, Business Management or equivalent experience in those areas
• Minimum of 5 years’ experience working in a not-for-profit sport organization
• Strong organizational skills, including planning, developing and implementing programs and projects
• Proven strategies in managing budgets
• Ability to proactively initiate and prioritize tasks and organize a diverse workload, considering priorities, deadlines, and outcomes
• Strong work ethic and integrity and performs well in a high-pressure environment
• Strong communication skills (oral and written); proficiency in both official languages is an asset

Travel

The Office Manager will be required to travel to domestic meetings throughout the year.

Interested?

If you are a team player with the passion, skills, and experience that Cycling Canada is seeking and love to bring new ideas to the table, you might be the person we are looking for. Please send a cover letter and resume electronically to [e-mail] citing the position title in the subject line prior to May 26, 2025, at 5 pm EST. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Cycling Canada is committed to creating an inclusive and diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without discrimination. Accommodations are available upon request for candidates taking part in all aspects of the selection process.