Office Manager — Culture, Ops & Admin Leader

Sherwood Park Hyundai; Saskatoon; Hybrid; CAD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Paid holidays

Employee vehicle programs

Wellness programs

Professional development

Job summary

Saskatoon Motor Products is seeking an Office Manager who is highly organized, computer literate with Microsoft Office and other internet-based software solutions, and possesses a professional demeanor. You will be the friendly face of the People & Culture Team, coordinating reception, facilities, and internal communications within AutoCanada’s Canadian operations.

The role covers daily office operations, vendor relations, event planning, reporting, and ensuring a safe, tidy workspace.

Qualifications

• Proven experience in office management support roles
• 3-5 years’ experience in administration or office management
• Proficiency in Microsoft Excel, Microsoft Word, Microsoft Outlook, and Microsoft PowerPoint
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Ability to work independently and prioritize tasks effectively
• Attention to detail and problem-solving skills
• Knowledge of basic office equipment and facilities management
• Customer service-oriented mindset
• Able to communicate effectively with a wide range of clients, suppliers and colleagues
• Always maintain a professional and courteous demeanor
• Respond to inquiries in a timely and accurate manner

Responsibilities

• Greet visitors in a professional and friendly manner.
• Answer and direct phone calls to the appropriate parties.
• Handle incoming and outgoing mail and packages.
• Maintain a tidy and welcoming reception area.
• Manage inventory of kitchen supplies, including snacks, beverages, and utensils.
• Keep the kitchen area clean, organized, and stocked.
• Coordinate vending, and beverage machines.
• Enforce kitchen cleanliness and hygiene standards.
• Ensure boardrooms are reset after each meeting, chairs are pushed in, dishes removed, and spills cleaned.
• Liaise with building management for any facilities-related issues.
• Coordinate office closures and communication for facility related issues.
• Assist with office layout and workspace arrangements.
• Provide office access for new hires and visitors as determined by business needs.
• Monitor and replenish office supplies as needed.
• Coordinate maintenance and repairs for office equipment.
• Ensure all office equipment is functioning properly.
• Order business cards and name plaques as required for home office employees.
• Monthly and quarterly reporting
• Distribute Fax line messages.
• Distribute emails from [e-mail] as appropriate.
• Assist in planning and organizing company events and celebrations through active leadership on the AutoCanada Social Committee. Including but not limited to: TGIF’s , Holiday celebrations
• Coordinate logistics for meetings, conferences, and presentations as required.

Skills

Office management

5 years admin

MS Excel

MS Word

MS Outlook

PowerPoint

Communication skills

Organizational skills

Independent work

Attention to detail

Problem solving

Facilities knowledge

Customer service

Stakeholder communication

Professionalism

Timely responses

Tools

Microsoft Office

Job description

Saskatoon Motor Products is seeking an Office Manager who is highly organized, computer literate with Microsoft Office and other internet-based software solutions, and possesses a professional demeanor. You will be the friendly face of the People & Culture Team, coordinating reception, facilities, and internal communications within AutoCanada’s Canadian operations.

The role covers daily office operations, vendor relations, event planning, reporting, and ensuring a safe, tidy workspace.