Controller - Saskatoon Motor Products

Sherwood Park Hyundai; Saskatoon; Hybrid; CAD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Paid holidays

Employee vehicle programs

Wellness programs

Professional development

Job summary

Saskatoon Motor Products is seeking an Office Manager who is highly organized, computer literate with Microsoft Office and other internet-based software solutions, and possesses a professional demeanor. You will be the friendly face of the People & Culture Team, coordinating reception, facilities, and internal communications within AutoCanada’s Canadian operations.

The role covers daily office operations, vendor relations, event planning, reporting, and ensuring a safe, tidy workspace.

Qualifications

• Proven experience in office management support roles
• 3-5 years’ experience in administration or office management
• Proficiency in Microsoft Excel, Microsoft Word, Microsoft Outlook, and Microsoft PowerPoint
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Ability to work independently and prioritize tasks effectively
• Attention to detail and problem-solving skills
• Knowledge of basic office equipment and facilities management
• Customer service-oriented mindset
• Able to communicate effectively with a wide range of clients, suppliers and colleagues
• Always maintain a professional and courteous demeanor
• Respond to inquiries in a timely and accurate manner

Responsibilities

• Greet visitors in a professional and friendly manner.
• Answer and direct phone calls to the appropriate parties.
• Handle incoming and outgoing mail and packages.
• Maintain a tidy and welcoming reception area.
• Manage inventory of kitchen supplies, including snacks, beverages, and utensils.
• Keep the kitchen area clean, organized, and stocked.
• Coordinate vending, and beverage machines.
• Enforce kitchen cleanliness and hygiene standards.
• Ensure boardrooms are reset after each meeting, chairs are pushed in, dishes removed, and spills cleaned.
• Liaise with building management for any facilities-related issues.
• Coordinate office closures and communication for facility related issues.
• Assist with office layout and workspace arrangements.
• Provide office access for new hires and visitors as determined by business needs.
• Monitor and replenish office supplies as needed.
• Coordinate maintenance and repairs for office equipment.
• Ensure all office equipment is functioning properly.
• Order business cards and name plaques as required for home office employees.
• Monthly and quarterly reporting
• Distribute Fax line messages.
• Distribute emails from [e-mail] as appropriate.
• Assist in planning and organizing company events and celebrations through active leadership on the AutoCanada Social Committee. Including but not limited to: TGIF’s , Holiday celebrations
• Coordinate logistics for meetings, conferences, and presentations as required.

Skills

Office management

5 years admin

MS Excel

MS Word

MS Outlook

PowerPoint

Communication skills

Organizational skills

Independent work

Attention to detail

Problem solving

Facilities knowledge

Customer service

Stakeholder communication

Professionalism

Timely responses

Tools

Microsoft Office

Job description

Salary Range: $90,000.00 To $120,000.00 Annually

Join the ride!

Position

Controller

Dealership

Saskatoon Motor Products

Location

Saskatoon, SK

Classification

Full-Time, Immediate Hire

Saskatoon Motor Products

is looking for an Office Manager! The right candidate for this role will be extremely well organized, computer literate with Microsoft Office and other internet-based software solutions, and will accompany the above-mentioned skills with a welcoming, professional demeanor. Fantastic at communicating with executives and entry-level associates alike, you will be the friendly face of the People & Culture Team acting as an AutoCanada brand champion while tending to the requests of our internal business partners and newly hired associates.

Your area of focus

The Office Manager plays a crucial role in ensuring the smooth operation of our office environment. This role is responsible for managing the office including various administrative tasks, managing the office environment, partnerships with internal and external clients. This includes coordinating and communicating office activities, reception duties, shipping and receiving, contract management, supplies and stationery, health regulations, and general troubleshooting. The Office Manager will also be responsible for the safety requirements of the home office facilities and assets.

What drives your day to day?

• Greet visitors in a professional and friendly manner.
• Answer and direct phone calls to the appropriate parties.
• Handle incoming and outgoing mail and packages.
• Maintain a tidy and welcoming reception area.
• Manage inventory of kitchen supplies, including snacks, beverages, and utensils.
• Keep the kitchen area clean, organized, and stocked.
• Coordinate vending, and beverage machines.
• Enforce kitchen cleanliness and hygiene standards.
• Ensure boardrooms are reset after each meeting, chairs are pushed in, dishes removed, and spills cleaned.
• Liaise with building management for any facilities-related issues.
• Coordinate office closures and communication for facility related issues.
• Assist with office layout and workspace arrangements.
• Provide office access for new hires and visitors as determined by business needs.
• Monitor and replenish office supplies as needed.
• Coordinate maintenance and repairs for office equipment.
• Ensure all office equipment is functioning properly.
• Order business cards and name plaques as required for home office employees.
• Monthly and quarterly reporting
• Distribute Fax line messages.
• Distribute emails from info @autcocan.ca as appropriate.
• Assist in planning and organizing company events and celebrations through active leadership on the AutoCanada Social Committee. Including but not limited to: TGIF’s , Holiday celebrations
• Coordinate logistics for meetings, conferences, and presentations as required.

What are the must haves?

• Proven experience in office management support roles
• 3-5 years’ experience in administration or office management
• Proficiency in Microsoft Excel, Microsoft Word, Microsoft Outlook, and Microsoft Power-Point
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to work independently and prioritize tasks effectively
• Attention to detail and problem-solving skills
• Knowledge of basic office equipment and facilities management
• Customer service-oriented mindset
• Able to communicate effectively with a wide range of clients, suppliers and colleagues
• Communicate effectively with team members, clients, and vendors
• Always maintain a professional and courteous demeanor
• Respond to inquiries in a timely and accurate manner

Perks

• Competitive pay and a motivated group of AutoCanada employees to work alongside
• Medical, dental and vision insurance
• Prescription insurance that can discount purchases up to 80%
• Paid holiday and flex time for full time AutoCanada employees
• Employee Vehicle Purchase & Service programs
• Health & wellness programs for assistance with gym memberships, counseling, physicals, and more
• Professional development and the opportunity to grow your career
• The chance to be part of an exciting, growing company that operates in Canada and the United States

And those are just the basics. We strive every day to create a workplace culture that embraces diversity and inclusivity, ensures fairness and equal opportunities, and foster a sense of belonging for all Team Members. As an equal opportunity employer, we actively support everyone in expressing themselves and reaching their full potential

Compensation

The expected range of compensation for this position is $90,000 – $120,000 Salary. The actual compensation offered will be based on a variety of factors, including job-related knowledge, education, skills and experience. This position will also be eligible to participate in the Company's bonus program for this role, subject to the terms and conditions of the applicable plan documents.

Can you picture yourself here already?

We hope so. It’s equally as important that you choose us as we choose you. Take a sneak peek at what we think makes this one of the best workplaces around.

Our commitment extends to reaching out to individuals from various backgrounds and identities. We do not discriminate based on gender identity, race, national origin, ethnicity, religion, age, sexual orientation, marital or family status, or mental/physical disabilities. AutoCanada is committed to collaborating with and providing reasonable accommodations to individuals with disabilities. If you need accommodation during the recruitment process, please inform your recruiter.