Office Manager

Quantum Management Services Ltd.; Vaughan; On-site; CAD 59,000 - 72,000; Full time

Job summary

Quantum Management Services Ltd. is seeking a friendly, organized Office Manager for a 12-month contract at a well-established retirement community in Vaughan, ON.

This on-site role supports the busy front office and management team, delivering accurate administrative service and payroll entry using Dayforce. Your day will include welcoming residents and visitors, maintaining confidential files, processing rentals and basic accounting, coordinating move-ins, and keeping the front office

Qualifications

• Experience in office administration or front desk support.
• Hands-on payroll administration experience.
• Experience with Dayforce is a plus.
• Experience in retirement living, healthcare, hospitality or residential property management is an asset.
• Strong organizational and time-management skills.
• Excellent verbal and written communication.

Responsibilities

• Provide day-to-day administrative support to the office and management team.
• Welcome residents, families, visitors and service providers.
• Answer telephone calls and respond to general inquiries.
• Maintain resident files, records and other confidential documentation.
• Support payroll administration, including payroll entry and updates using Dayforce.
• Assist with processing rental payments and basic accounting administration.
• Prepare documents, spreadsheets and reports.
• Support the coordination of resident move-ins.
• Assist with filing, data entry, photocopying and document organization.
• Order office supplies and help keep the front office organized.
• Provide coverage and general support to the Concierge team.
• Assist with other administrative duties as required.

Skills

Organizational skills

Time management

Verbal & written communication

Outlook

Word

Excel

Teams

Payroll administration

Dayforce

Independent work

Adaptability

Attention to detail

Tools

Dayforce

Job description

Our client, a well-established retirement community in Vaughan, is seeking a friendly, organized and detail-oriented Office Manager to support its busy front office on a 12-month contract.

• Position: Office Manager
• Location: On-Site in Vaughan
• Salary: Up to $65,000
• Posting Type: Open Vacancy
• Job Type: 12-month Contract with Potential for Extension

What You’ll Do

• Provide day-to-day administrative support to the office and management team
• Welcome residents, families, visitors and service providers
• Answer telephone calls and respond to general inquiries
• Maintain resident files, records and other confidential documentation
• Support payroll administration, including payroll entry and related updates using Dayforce
• Assist with processing rental payments and other basic accounting administration
• Prepare documents, correspondence, spreadsheets and reports
• Support the coordination of resident move-ins
• Assist with filing, data entry, photocopying and document organization
• Order office supplies and help keep the front office organized
• Provide coverage and general support to the Concierge team
• Assist with other administrative duties as required

What You Bring

• Previous experience in office administration, reception or a similar administrative support role
• Hands-on payroll administration experience
• Experience using Dayforce is very nice to have
• Experience in retirement living, healthcare, hospitality or residential property management is an asset
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• A warm, professional and service-oriented approach
• Strong attention to detail and discretion when handling confidential information
• Proficiency with Microsoft Outlook, Word, Excel and Teams
• The ability to work independently, manage multiple priorities and adapt to changing needs
• Flexibility and a willingness to assist with a variety of office responsibilities
• A valid driver's licence and access to a vehicle

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.