Office Manager

Community Inclusions Ltd; Town of O'Leary; On-site; CAD 30,000 - 33,000; Full time

Job summary

Community Inclusions Ltd. is seeking an Office Manager (Temporary-tentative, two months, possibly longer) to work directly with the Executive Director and administrative clerk.

You will manage financial duties, payroll, invoicing, and office procedures while supporting HR coordination and handling monthly claims. Ideal candidates have a diploma in accounting or office administration and 3–5 years of related experience, with strong Excel and MS Office skills, a valid driver's license, and the

Qualifications

• Completion of a recognized diploma in accounting/office administration.
• Three to five years’ experience in a related field or equivalent combination.

Responsibilities

• Handle accounting procedures and financials; work with SAGE 50.
• Oversee payroll, invoicing, and monthly billing.
• Monitor bank statements and reconciliation, and assist with audits.
• Supervise Administrative Clerk and assist minutes for meetings.
• Assist with government programs and staff events; manage expenses.

Skills

Accounting

Payroll

Office administration

Multitasking

Spreadsheet proficiency

Communication

Attention to detail

Education

Diploma in accounting/office administration

Tools

SAGE 50

Microsoft Excel

Microsoft Office

QuickBooks

Job description

Job Title: Office Manager (Temporary-tentative, two months, possibly longer)

The vision and goal of Community Inclusions Ltd. is to support the person with an intellectual disability in important life experiences, including the following: Having a physical presence in the community; Being involved with community activities/groups; Having personal relationships and friends; Learning and developing skills and abilities; Making decisions – taking control; and being respected – having a good reputation.

Job Overview:

As the Office Manager, you will work directly with the Executive Director and administrative clerk to fulfill financial duties & responsibilities, while overseeing and assisting with various administrative tasks for Community Inclusions Ltd. This position will assist the HR Coordinator and Administrative Clerk in payroll management and implementation of office management procedures.

The Office Manager will work as part of a management team.

Duties and Responsibilities:

• Accounting Procedure/Financials & working in SAGE 50
• HST Remittances / CRA Payroll Surveys
• Monthly billing, reconciling bank statements, preparing monthly claims for Employment Counsellor (Skills PEI)
• Bi-weekly Training allowance payments
• Input of all invoices for residential supplies and groceries, supplies for bakery & café, repair &; maintenance, monthly bills (such as electricity, telephone, cable, security, etc.) &; processing payments.
• Supervise and monitor the work of the Administrative Clerk – provide all training & orientation.
• Assist in taking minutes for monthly Board, Executive and manager’s meetings, along with AGM.
• Fulfill applications for Government-funded programs such as Summer Jobs, Covid-19 Business-related forms, Employment Development Services, Skills PEI, etc.
• Assist with staff events/functions for payment/use of Staff Fund dollars.
• Input Daily Bakery Sales
• Input and process AccessAbility Supports invoices and payments. Various correspondence via email and phone with AccessAbility workers regarding client service plans.
• Process monthly staff mileage, reimbursements, expenses, etc.
• Monitor bank account for pre-authorized payments, automatic withdrawals, bakery deposits, core funding, etc.
• Assist auditors and financial advisors throughout the year with inquiries and the yearly audit.
• Compile year-end budget projections.
• Complete client annual T4A submissions
• Invoicing
• Other duties as required

Education/Experience:

• Completion of a recognized diploma in accounting/office administration. Three to five years’ experience in a related field. An equivalent combination of education and experience may be considered.

Qualifications:

• Individual must have strong organizational skills and the ability to multitask, excellent computer skills, experience working with a computerized accounting package, and be highly proficient in preparing spreadsheets using Excel, Microsoft Office & Word documents.
• Current First Aid and CPR are an asset, or must be willing to complete the training within the first three months of employment.

Requirements:

• Presentation of a satisfactory completed criminal record check is required.
• A valid driver’s license and access to reliable transportation. This position may require travel between Community Inclusions properties.

Wage Range: $22-24/hr based on experience.

Essential Skills:

• Computer Use
• Oral Communication
• Working with Others

Soft Skills:

• Attention to Detail
• Effective Communication
• Leadership
• Organization

Hard Skills:

• Account Management
• Administrative Services
• Financial Services
• Project Management

Digital Skills:

• Microsoft Excel
• Microsoft Word
• Quickbooks

Languages:

• English