Office Manager

Sienna Living; St. Catharines; On-site; CAD 49,000 - 61,000; Part time

Benefits offered by this job

Health & Dental benefits

RRSP with employer match

SOAR program

Employee Share Purchase Plan

Continuous learning & growth

Inclusive culture

Job summary

Aspira Heatherwood Retirement Living in Canada is seeking an Office Manager on a temporary contract to oversee day-to-day administrative functions within a Long Term Community environment. You will manage resident accounts, payroll submissions, and purchasing processes to support operations and resident services.

The role emphasizes accuracy, compliance with regulations, and collaboration with teams to create a positive resident experience.

Qualifications

• Diploma in Business Administration, Accounting or related discipline.
• Strong MS Office skills with HRIS, Yardi, and PCC.
• Excellent organizational and detail-oriented abilities with deadlines.
• Demonstrates robust problem-solving abilities.
• Payroll processes knowledge and experience.
• Knowledge of collective agreements and pay-related employment legislation.
• Healthcare environment experience is beneficial.

Responsibilities

• Facilitate day-to-day administrative functions at a retirement residence.
• Oversee resident accounts, accounting procedures, and records.
• Process bi-weekly payroll submissions and payroll reports.
• Handle annual rent and additional charges to residents’ accounts.
• Generate billing, reconcile invoices, payments, and tax documents.
• Assist residents with financial assistance options and power of attorney.
• Maintain monthly financial records and explain discrepancies.
• Create and manage Purchase Orders and purchase journals.

Skills

MS Office

HRIS

Yardi

PCC systems

Organizational skills

Problem solving

Payroll processes

Education

Business Admin/Accounting Diploma

Tools

MS Office

HRIS

Yardi

PCC systems

Job description

Office Manager - Temporary Contract

Aspira Heatherwood Retirement Living

Salary $49,117 - $61,397

This posting is for an existing vacancy

At Sienna Senior Living, our commitment to enhancing the daily lives of our residents extends far beyond clinical care. Integral to this mission are our dedicated leaders and their teams who oversee vital functions such as culinary services, housekeeping, recreation, maintenance and administrative functions. These roles are not just jobs; they embody the heart and soul of our purpose-drive culture, one that is centered on cultivating happiness in daily life!

We are currently seeking exceptional individuals to fill a key management position, a role that is pivotal in bringing our core values of positivity, accountability, community, and caring to life. In this capacity, the Office Manager plays a crucial role of the day-to-day administrative functions and processes at a Long Term Community or Retirement Residence. This role is responsible for creating an enriching experience for both Team Members and Residents, fostering an environment where every individual feels valued and cared for. In this role, you will oversee Resident Accounts, Accounting procedures, processes and records, bi-weekly payroll submissions and other administrative functions.

What We Offer:

• A competitive salary and vacation package
• Health & Dental benefits program
• RRSP with employer match
• Share Ownership and Reward Program (SOAR)
• Employee Share Purchase Plan with company match
• Continuous learning and growth so you have the skillset needed to succeed and take on new challenges
• A welcoming culture that values diversity and differing perspectives, experiences and beliefs

What You Will be Doing:

• Facilitate the move-in and discharge processes for residents and their families, ensuring the completion and compliance of necessary documents such as contracts and power of attorney, adhering to both organizational and legal standards
• Handle the processing of annual rent and additional charges to residents' accounts
• Generate billing for residents, and manage the reconciliation of invoices, payments, and tax documents
• Assist residents in exploring financial assistance options, including access to power of attorney, public guardian trustee services, and the updating of health card and provincial documents
• Address and resolve financial inquiries or concerns from residents, their families, and vendors, escalating complex issues to higher management as needed
• Keep precise records, provide monthly reports, and explain any discrepancies in accounts receivable and payable transactions
• Oversee a petty cash system and a trust fund for petty cash disbursements
• Create and manage Purchase Orders and maintain purchase journals
• Compile and submit bi-weekly payroll reports for timely payroll processing

Who You Are:

• Educated with a diploma in Business Administration, Accounting, or a related discipline
• Highly skilled in MS Office (Outlook, Excel, Word), with a good understanding of HRIS, Yardi, and PCC systems
• Possess exceptional organizational skills and meticulous attention to detail, consistently meeting deadlines
• Demonstrates robust problem-solving abilities
• Well-versed in payroll processes, including time and attendance systems, and HR practices
• Knowledgeable about collective agreements and employment legislation related to pay
• Beneficial if you have previous experience in a healthcare environment

What you need to know:

• Sienna Senior Living is committed to creating an inclusive environment where all team members and residents feel like they belong. We seek applicants with diverse backgrounds and have a wide range of abilities. Sienna provides an accessible candidate experience
• You must successfully pass a Vulnerable Sector Check and/or Criminal Record Check applicable to the appropriate province
• Sienna Senior Living may utilize artificial intelligence to screen and assess applicants for this position.