Office Manager

Blue J Legal; Toronto; On-site; CAD 80,000 - 95,000; Full time

Benefits offered by this job

Competitive salary and benefits

Stock options

On-site office in Toronto

Job summary

Blue J is a Toronto-based AI tax software company seeking an Office & Employee Events Manager to run day-to-day facilities, security, supplies and coordinate quarterly all-hands events at off-site venues. The role is in-office, five days a week, reporting to Human Resources.

You will manage vendor relations, track budgets, maintain supplies, and ensure a welcoming, well-organized workplace for a fast-growing team in a cutting-edge industry.

Qualifications

• 3+ years in office management, facilities, or workplace operations.
• Highly organized, hands-on, and proactive with maintenance and logistics.
• Comfortable being the on-site face of the office for guests and staff.
• Demonstrated experience managing vendors and negotiating service contracts.
• Comfortable owning a budget and reconciling expenses accurately and on time.
• Familiarity with Eden, Kisi, Float an asset.
• Proficiency with Google Workspace or MS Office (Sheets/Excel, Docs/Word, Slides).
• First Aid/CPR certification, or willingness to obtain, an asset.
• Post-secondary education in business administration or related field, or equivalent practical experience.
• Expected to be in-office 5 days per week.

Responsibilities

• Plan and organize quarterly all-hands events at off-site venues, including venue sourcing, logistics, and vendor coordination.
• Coordinate catering and logistics for ad hoc team events, social gatherings, holidays, and recognitions.
• Manage employee experience for virtual and hybrid company events for special holidays and learning sessions.
• Track event budgets and reconcile spend against plan for each event.
• Maintain office and meeting-room supplies; place orders and restock.
• Own shipping and receiving; manage storage and kitchen/pantry stocking.
• Manage vendor relationships and on-site vendors as needed.
• Submit and track tickets for repairs and cleaning; liaison with landlord.
• Oversee access control and desk-booking systems; prepare quarterly office statistics.
• Own JHSC compliance and quarterly meetings; monthly inspections; maintain first-aid supplies.
• Maintain Office Handbook and keep policies current; manage office-wide communications.
• Own month-end reconciliation of the office expense card; track and report budget.
• Track and report against the office/facilities budget.

Skills

Office management

Vendor coordination

Event planning

Communication skills

Budget reconciliation

Customer service

Education

Post-secondary education in business administration or related field

Tools

Eden

Kisi

Float

Google Workspace

MS Office

Job description

Office & Employee Events Manager

Toronto, Canada

Human Resources

In office

Full-time

About Blue J

Blue J is the leading generative AI solution for tax professionals and one of Canada's fastest-growing AI companies. Headquartered in Toronto, we're a high-growth B2B SaaS company building industry-leading tax research software that helps accountants find accurate answers to complex tax questions with greater speed and confidence.

Backed by a $122M USD Series D funding round, we're scaling rapidly across North America and the UK while continuing to push the boundaries of what's possible with AI. By combining advanced technology with deep tax expertise, we empower tax professionals to work more efficiently, make better decisions, and deliver greater value to their clients.

A Note on Location

We’re excited to connect with qualified candidates and sincerely appreciate everyone’s interest in joining Blue J. This is an in office role, and candidates must be within commuting distance of Toronto, with the expectation of being in person 5 days a week at our Toronto office location. Candidates must be legally eligible to work in Canada.

The Opportunity

This role owns the day-to-day running of the Blue J office facilities, security, supplies and is the go-to operational resource for on-site employees. You'll keep the office safe, well-stocked, welcoming, and smoothly run, acting as the connective tissue between guests, vendors, and internal teams. You'll also coordinate quarterly company all-hands events at off-site venues and support in-office team celebrations throughout the year.

What You’ll be Doing

Employee Events & Culture

• Plan and organize quarterly company all-hands events at off-site venues, including venue sourcing, logistics, and vendor coordination
• Coordinate catering and logistics for ad hoc team events, social gatherings, holiday celebrations, and milestone recognitions
• Manage employee experience for virtual and hybrid company events for special holidays, learning sessions, new hires
• Track event budgets and reconcile spend against plan for each event

Office Operations & Supplies

• Maintain office and meeting-room supplies: place orders, monitor levels, and restock
• Maintain the storage room, keeping it organized and stocked
• Manage kitchen/pantry stocking and catering for meetings and in-office events.
• Own company shipping and receiving
• Manage vendor relationships (cleaning, repairs, supplies) and on-site vendors as needed

Facilities & Security

• Submit and track tickets for repairs and cleaning
• Serve as landlord / property-management liaison
• Serve as point of contact for office access and desk-booking systems (Eden and Kisi)
• Prepare quarterly office statistics reports on desk and meeting-room utilization.

Health & Safety

• Own Joint Health & Safety Committee (JHSC) compliance responsibilities
• Run quarterly JHSC meetings and monthly office inspections
• Maintain first-aid supplies and emergency procedures

Documentation & Communications

• Maintain the Office Handbook, keeping policies and procedures current.
• Own office-wide communications (closures, maintenance notices, event announcements, etc.)

Budget & Reconciliation

• Own month-end reconciliation of the office expense credit card.

Track and report against the office/facilities budget.

What You Offer Blue J

• 3+ years in office management, facilities, or workplace operations
• Highly organized, hands-on, and proactive, with strong follow-through on maintenance and logistics
• Comfortable being the on-site face of the office for guests and staff, with excellent interpersonal and written communication skills
• Demonstrated experience managing vendors and negotiating service contracts
• Comfortable owning a budget and reconciling expenses accurately and on time
• Familiarity with workplace tools (e.g., Eden, Kisi, Float) an asset
• Proficiency with Google Workspace or Microsoft Office (Sheets/Excel, Docs/Word, Slides)
• First Aid/CPR certification, or willingness to obtain, an asset
• Post-secondary education in business administration or a related field, or equivalent practical experience
• Expected to be in-office 5 days per week

What We Offer You

• Competitive base salary, stock options, and benefits designed to support you and your family
• A collaborative, ambitious, and supportive team that values innovation, respect, and fun
• The excitement of a fast-growing, well-funded company with clear momentum, and the resources to back bold initiatives

The Core Values that Define Our Culture

• We are customer-focused
• We put the team interest before self-interest
• We are pleasant and playful
• We are open to better ideas
• We move fast and fix things

What to Expect in the Interview Process

We anticipate a high volume of applicants for this role and are excited to grow our team. A human will review each application and get back to you as soon as possible. We appreciate your patience and look forward to connecting with you!

Interview Process

• Chat with Nancy, Senior Talent Acquisition Manager
• Meet Inez, Chief People Officer
• Present your Case Study to the team
• Meet Ben, our CEO

We believe our strength is built on diversity of thought, and encourage candidates from all backgrounds and experiences to apply. We value inclusiveness and are an equal opportunity employer. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We strive to create an inclusive and accessible hiring experience for all candidates. If you need any accommodations during the interview process, please let us know in your application. Our team is dedicated to providing the necessary support and making reasonable adjustments to ensure a smooth process for everyone.

Compensation

The base pay range for this role is CA$80,000 - CA$95,000 per year.

Final compensation will be set fairly and thoughtfully based on experience, expertise, and alignment with the role’s responsibilities. While all candidates are expected to bring directly relevant experience, the top of the range is typically reserved for individuals who demonstrate exceptional depth in the role’s core competencies, a strong track record of impact in similar environments, and the ability to operate with a high degree of autonomy from day one.

How We Use AI in Our Hiring Process

To ensure transparency, we want candidates to know that Blue J uses AI-enabled tools within our applicant tracking system to help organize applications and highlight profiles that match the key requirements for each role.

AI does not make hiring decisions.

Every application is reviewed by a member of our Talent team, and all decisions throughout the process are made by humans.

We use these tools to support efficiency and consistency, not to replace human judgment and we’re committed to a fair, thoughtful, and equitable experience for every candidate.