Office Manager

Stormont Partners; Lethbridge; On-site; CAD 35,000 - 50,000; Part time

Job summary

A leading firm in the Canadian real estate industry is seeking a part-time Office Manager. The successful candidate will oversee diverse administrative functions while working with a dynamic team of professionals. This role requires significant experience and proficiency in Microsoft Office, alongside strong organizational and interpersonal skills. Applicants must have residency in Canada and a valid work permit.

Qualifications

• Minimum 5 years experience as an office manager or administrative assistant.
• Fluent and proficient in English required.
• Demonstrated ability to work independently with strong drive.

Responsibilities

• Coordinate day-to-day office management including meetings and team events.
• Executive assistant functions for senior management team.
• Liaise with office vendors and service providers.

Skills

Organizational skills

Interpersonal skills

Client service skills

Independent work

Initiative

Tools

Microsoft Office Suite

Job description

Stormont Partners is a merchant bank located in downtown Toronto, providing investment management and advisory services to the Canadian real estate industry.We provide traditional investment banking services, including advice on corporate strategy, public and private company mergers and acquisitions, asset brokerage, structured transaction advisory and project and corporate finance. Stormont also invests in various real estate strategies and co-investments with external funding partners.

The Role

At Stormont, we are a small but growing team of twelve young and energetic real estate professionals.The Officer Manager should have the ability, personality and aptitude to work well in this dynamic team environment. The role will be part-time in nature, with flexible hours (e.g. either (i) 4 days per week, 6 hours per day, or (ii) 3 days per week, 8 hours per day).Remote work will not be an option for this position.

Responsibilities

The Office Manager role will be broad ranging in nature, with primary responsibility for the following administrative functions :

• General day-to-day office management, including coordinating in-office meetings and team events, welcoming visitors, new employee onboarding, etc.
• Maintaining an orderly office, including mail pickup, ordering office supplies, business cards
• Executive assistant function to the senior management team, including calendar management, arranging and managing client meetings / lunches / dinners, arranging travel and conferences, etc.
• Executing various other administrative duties, as required to support the senior management team, such as taking meeting minutes of shareholder and investor meetings, investor mail-outs, etc.
• Liaising with office vendors and service providers to Stormont, including IT building management, office supply deliveries, printer management, etc.

The position will provide an excellent opportunity for the successful candidate to work with an experienced team of leading industry professionals, in a uniquely entrepreneurial environment.

Qualifications and Experience

• Minimum 5 years experience as an officer manager or administrative assistant
• Technically proficient in Microsoft Office Suite (principally, Outlook, Word and Excel)
• Professional and presentable, with strong organizational, interpersonal and client service skills.Fluent and proficient English is required
• Demonstrated ability to work independently, diligently, strong drive and initiative
• Ability to work well in a growing, dynamic and professional team environment
• Applicants must have existing Canadian residency and a valid work permit, where applicable