OFFICE MANAGER

SCO Family of Services; Halifax Regional Municipality; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a diligent Office Administrator to oversee operations and support various administrative functions. In this dynamic role, you will manage billing processes, maintain service logs, and assist with payroll preparation, ensuring smooth day-to-day operations. The ideal candidate will have a strong background in office management and data collection, coupled with a commitment to maintaining compliance with health regulations. Join a dedicated team where your contributions will enhance the quality of services provided and support the mission of fostering a positive work environment. This opportunity is perfect for those looking to make a meaningful impact in a supportive organization.

Qualifications

• High School Diploma or GED with one year of secretarial experience.
• Background clearance check and health compliance required.

Responsibilities

• Oversee car maintenance activities and assist in quality improvement data collection.
• Manage billing, supplies, and maintain orderly office environments.

Skills

Data collection

Office management

Billing and invoicing

Payroll processing

Record keeping

Education

High School Diploma or GED

Tools

Database management software

Microsoft Office Suite

Job description

Job Responsibilities:

1. Oversight and review of car maintenance activities
2. Assist in the data collection for various quality improvement activities
3. Monitoring and processing of bills, purchases and expenses including ordering of all necessary supplies and equipment
4. Maintain all service and billing logs, and billing related binders for review by appropriate staff and governing agencies
5. Process and maintain all personnel files
6. Maintain the supply, chart and conference rooms in orderly fashion
7. Facilitate Certification Process with Employees
8. Provide general office duties including: filing, answering telephones, database management, photocopying and faxing
9. Prepare payroll and disseminate to employees
10. Complete monthly Medicaid billing
11. Perform all other duties as assigned.

Qualifications:

1. High School Diploma or GED with one year of secretarial experience.
2. Acceptable background clearance check through State Central Register and compliance with health regulations for physical examination and mantoux testing.

SCO Family of Services is an equal employment opportunity employer.