Law Firm Operations & Finance Lead

Smith Legal Search; Calgary; On-site; CAD 65,000 - 95,000; Full time

Job summary

Smith Legal Search seeks an experienced Office Manager to own the firm’s day-to-day operations in Calgary. You will bring solid accounting expertise and hands-on people management to support lawyers and staff in a collaborative, professional environment.

You will oversee finances, payroll, HR, onboarding, and coordination with external accountants, the law society, and insurers, ensuring smooth operations and timely reporting.

Qualifications

• Prior law firm experience with accounting and human resources.
• Knowledge of provincial law society trust accounting requirements.
• Proficiency with legal accounting software and Office suite.

Responsibilities

• Oversee all firm finances, billing cycles, banking and reconciliations.
• Handle receipt/disbursement of funds, trust accounts, postings.
• Manage accounts payable and GST remittances; reconcile cards.
• Calculate lawyer payments tied to fee arrangements.
• Lead payroll, benefits, vacation tracking and staff supervision.
• Support recruitment and onboarding of new team members.
• Prepare documentation for external accountant and statements.
• Coordinate filings with law society and insurers.
• Liaise with building management, vendors and IT.
• Report to partners and support overall administration.

Skills

Accounting

HR management

Leadership

Communication

Tools

Unity/ESILaw

Excel

Word

Adobe

Job description

Smith Legal Search seeks an experienced Office Manager to own the firm’s day-to-day operations in Calgary. You will bring solid accounting expertise and hands-on people management to support lawyers and staff in a collaborative, professional environment.

You will oversee finances, payroll, HR, onboarding, and coordination with external accountants, the law society, and insurers, ensuring smooth operations and timely reporting.