Office Manager

GDI Integrated Facility Services; Calgary; On-site; CAD 45,000 - 75,000; Full time

Job summary

Join a forward-thinking company as a Talent Acquisition Partner in Calgary, where you'll play a vital role in supporting operations and enhancing team collaboration. This full-time position offers a dynamic work environment, requiring multitasking and strong communication skills to manage various administrative responsibilities effectively. You will be involved in quality assurance, event organization, and client appreciation initiatives, ensuring that every detail is attended to. With a commitment to innovation and excellence, this role provides an exciting opportunity to contribute to a leading provider of facility maintenance services. If you're ready to make an impact in a supportive and engaging atmosphere, this position is for you.

Qualifications

• Minimum 3-5 years of related experience required.
• Advanced proficiency in Microsoft Office Suite is essential.

Responsibilities

• Provide administrative support to the Operations team.
• Conduct quality assurance inspections at the site level.
• Assist with contract start-up processes and client meetings.

Skills

Multitasking

Communication Skills

Presentation Skills

Computer Skills

Collaboration Skills

Organizational Skills

Ability to Work Under Pressure

Flexibility and Adaptability

Attention to Detail

Deadline Management

Education

3-5 years of related experience

Tools

Microsoft Office Suite

Job description

Direct message the job poster from GDI Integrated Facility Services

Talent Acquisition Partner, Business Services

Join the GDI Family!

One provider. One solution. All your facility maintenance services.

GDI provides unequalled capability and expertise in the facility services sector across Canada and the United States. Our broad knowledge and competencies in integrated facility services will contribute to the success of our business partners. With nearly a century of experience, our excellent service delivery distinguishes us from other facility services providers. Our team of over 30,000 individuals offer innovative cleaning techniques, best-in-class capabilities, and unrivaled experience.

This role is a full-time position based out of our SE Calgary office, reporting directly to the Vice President. There may be some evening/weekend work, and there will be local travel involved, so access to a vehicle is a must.

Below is an overview of the skills and experience required, as well as the job responsibilities; however, please note that tasks may change from day to day based on business needs.

Skills required:

• Ability to multitask and prioritize duties
• Strong written and verbal language and communication skills
• Ability to comfortably present information to small and large groups
• Strong computer skills, as well as knowledge of Android/Apple devices
• Ability to work in a team environment; collaboration skills are important
• Strong organizational skills
• Work well under pressure
• Flexible and adaptable work
• Can work well independently
• Pay attention to detail
• Ability to meet strict deadlines

Experience:

• Minimum 3-5 years of related experience
• Advanced proficiency in Microsoft Office Suite.
• Valid driver’s licence
• Oversee fleet items such as registration, insurance slips, recalls, drivers’ abstracts, etc.
• Manage company cell phones (ordering, assigning users, etc.)
• Primary contact for IT items
• Oversee employee recognition program
• Organize events for clients and/or staff
• Oversee event tickets internal and online
• Assist with client appreciation/gifts (ex. Christmas)
• Assist with special projects as needed
• Assist with sponsorships/communications
• Accommodation agreements, some travel bookings
• Manage office supplies and equipment, stationery, business cards, brochures, etc.
• Manage petty cash account
• Potential to assist with expense reports (through accounting)
• Building and maintaining budgets

Operations Administration responsibilities:

• Provide ongoing administrative support to the Operations team
• Conduct quality assurance inspections at the site level, potentially with clients
• Assist with the contract start-up process from start to finish
• Develop presentations to be used for client meetings and annual business reviews
• Be involved with our staff Professional Development program
• Track contracts start, end and renewal dates
• Possibility to attend trade shows
• Other duties and special projects as required

Must be able to pass a Police Criminal Background Check.

GDI Services (Canada) LP is committed to accommodating applicants with disabilities up to the point of undue hardship during the recruitment, assessment, and selection process. Please notify GDI Services (Canada) LP if you require accommodation in respect of the materials or procedures used at any time during this process. If you require accommodation GDI Services (Canada) LP will work with you to determine how to meet your needs.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative and General Business
• Facilities Services