Office Coordinator & Reception

Sandman Hotel Group; West Vancouver; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Health/Dental/Vision

RRSP

Paid Time Off

Employee Perks

Job summary

Northland Properties Corporation is seeking an Office Coordinator at our Support Centre in Vancouver, BC. This full-time role supports office services, facilities, and visitor handling, while ensuring a welcoming and organized workplace.

The successful candidate will be proactive, organized, and service-oriented, managing multiple priorities and owning day-to-day responsibilities within a dynamic hospitality-focused environment.

Qualifications

• Previous experience in office administration, office coordination, reception or a similar role.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Professional, approachable and service-oriented attitude.
• Proficiency in Microsoft Office, including Outlook, Word and Excel.

Responsibilities

• Coordinate day-to-day office operations and administrative activities.
• Maintain and support office procedures, records and administrative processes.
• Manage office and kitchen supplies, including inventory, ordering and distribution.
• Support new employee onboarding by coordinating workspace and office setup.
• Coordinate office equipment maintenance, troubleshooting and repairs.
• Track office-related expenses, maintain records and assist with budget monitoring and reporting.
• Prepare and update correspondence, reports, meeting materials and other documents using Microsoft Office.
• Identify opportunities to improve office processes, organization and efficiency.
• Provide general administrative support to teams as required.
• Act as a central point of contact for office and facility-related requests.
• Coordinate maintenance requests with internal teams, building management and external vendors.
• Liaise with suppliers and service providers and follow up on outstanding requests.
• Coordinate office services, equipment and workplace requirements.
• Support the organization and maintenance of shared office spaces, boardrooms and kitchen areas.
• Assist with the planning and coordination of company events and meetings.
• Coordinate boardroom setups and meeting requirements.
• Help maintain an organized, professional and welcoming workplace environment.
• Welcome and assist visitors, clients and vendors in a professional and friendly manner.
• Manage incoming calls and direct inquiries appropriately.
• Coordinate incoming and outgoing mail, couriers, packages and deliveries.
• Maintain visitor records and support office security and access procedures.
• Ensure the reception area remains professional, organized and welcoming.

Skills

Organizational skills

Communication

Independent work

Discretion

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Proud to be 100% Canadian-owned, Northland Properties' are recognized as one of the most trusted names in hotels, restaurants, resorts, sports, construction, and asset management. Our well-known and loved brands have been bringing people together to celebrate unforgettable experiences across Canada, the US, Ireland, and the UK for over 50 years. As Canada’s fastest-growing hospitality group, we believe the foundation of our continued success is our people and their ability to take great care of our guests.

EMPLOYER: Northland Properties Corporation (NPC)

LOCATION: Support Centre, Vancouver, BC

EMPLOYMENT TYPE: Full Time

COMPENSATION RANGE: $50,000-55,000

BENEFITS: Health/Dental/Vision, RRSP, Paid Time Off, Employee Perks.

Office Coordinator

The Office Coordinator is responsible for coordinating day-to-day office operations and administrative processes to ensure an organized, efficient and welcoming workplace. This role supports office services, facilities, vendors, supplies, equipment and employee needs while also providing reception and visitor support.

We are looking for a proactive, organized and service-oriented individual who enjoys being the go-to person for the office, can manage multiple priorities and takes ownership of keeping the workplace running smoothly.

Duties And Responsibilities

Office Operations & Administration

• Coordinate day-to-day office operations and administrative activities.
• Maintain and support office procedures, records and administrative processes.
• Manage office and kitchen supplies, including inventory, ordering and distribution.
• Support new employee onboarding by coordinating workspace and office setup.
• Coordinate office equipment maintenance, troubleshooting and repairs.
• Track office-related expenses, maintain records and assist with budget monitoring and reporting.
• Prepare and update correspondence, reports, meeting materials and other documents using Microsoft Office.
• Identify opportunities to improve office processes, organization and efficiency.
• Provide general administrative support to teams as required.

Facilities & Vendor Coordination

• Act as a central point of contact for office and facility-related requests.
• Coordinate maintenance requests with internal teams, building management and external vendors.
• Liaise with suppliers and service providers and follow up on outstanding requests.
• Coordinate office services, equipment and workplace requirements.
• Support the organization and maintenance of shared office spaces, boardrooms and kitchen areas.

Workplace & Employee Experience

• Assist with the planning and coordination of company events and meetings.
• Coordinate boardroom setups and meeting requirements.
• Help maintain an organized, professional and welcoming workplace environment.

Reception & Visitor Support

• Welcome and assist visitors, clients and vendors in a professional and friendly manner.
• Manage incoming calls and direct inquiries appropriately.
• Coordinate incoming and outgoing mail, couriers, packages and deliveries.
• Maintain visitor records and support office security and access procedures.
• Ensure the reception area remains professional, organized and welcoming.

Qualifications

• Previous experience in office administration, office coordination, reception or a similar role.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Professional, approachable and service-oriented attitude.
• Proficiency in Microsoft Office, including Outlook, Word and Excel.
• Ability to work independently and take ownership of day-to-day responsibilities.
• Ability to handle confidential information with discretion.
• Experience coordinating vendors, facilities or office services is an asset.

NPC uses AI enabled tools to assist with application management. All hiring decisions are made by people. We do not use AI to screen, assess or select applicants for this posting. NPC is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. NPC does not discriminate on the basis of disability, veteran status or any other basis protected under federal, provincial or local laws. Accommodations are available at any stage of the recruitment process upon request. If you need support, please email [e-mail]. NPC takes seriously its obligations under the Human Rights Code.

At Northland Properties, we are committed to building a network of talented professionals who can help to provide exceptional hospitality experiences. As an equal opportunity employer, we are constantly seeking motivated and enthusiastic individuals to join us in various fields, including Construction, Finance, IT, HR, Marketing, and Support Center. To join our dedicated team and be a part of our thriving hospitality community, explore the exciting career opportunities available at https://northland.ca/careers/.