Office Coordinator

Talentify; Woodstock; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading company is seeking a proactive and organized Office Manager in Woodstock, ON. This role involves overseeing office operations, handling procurement, and supporting logistics documentation. The ideal candidate will enhance processes and contribute to a dynamic office environment, with opportunities for leadership growth in a long-term contract position.

Qualifications

• Proficiency in administrative support and clerical tasks.
• Strong skills in Microsoft Office including Excel and Outlook.
• Experience in administration and office management.

Responsibilities

• Oversee general office and administrative duties such as invoicing and filing.
• Administer procurement activities, including tracking orders.
• Coordinate calendar management and meetings.

Skills

Administrative support

Microsoft Office

Procurement

Education

Office Management

Tools

ERP systems

Job description

Job Title: Office Manager

Job Description

We are seeking a proactive and organized Office Manager to oversee general office and administrative duties, including invoicing, filing, and reporting. The role involves procurement administration, tracking orders, maintaining supplier files, and following up on confirmations and delivery status. You will handle correspondence and phone inquiries, support order processing and logistics documentation, manage basic IT tasks or coordinate with external support if needed, oversee office supply and facility management, and coordinate calendar management and meetings. The ideal candidate will proactively identify opportunities to streamline and improve processes.

Responsibilities

• Perform general office and administrative duties such as invoicing, filing, and reporting.
• Administer procurement activities, including tracking orders and maintaining supplier files.
• Follow up on order confirmations and delivery status.
• Handle correspondence and phone inquiries effectively.
• Support order processing and logistics documentation.
• Manage basic IT tasks or coordinate with external support when necessary.
• Oversee office supply and facility management.
• Coordinate calendar management and meetings.
• Identify opportunities to streamline and improve office processes.

Essential Skills

• Proficiency in administrative support and clerical tasks.
• Strong skills in Microsoft Office, including Excel and Outlook.
• Experience buying and restocking office supplies/equipment.
• Experience in administration and office management.
• Familiarity with ERP systems.

Additional Skills & Qualifications

• Experience in health and safety procedures.
• Ability to manage handbooks and documentation.

Work Environment

The position is a contract-to-hire role for a long-term position with a steel distributor supporting the construction of ships. The work environment is onsite, five days a week (Monday to Friday), from 8am to 5pm, in an office/blue-collar setting within a warehousing environment, stocking steel for ships. This role offers the opportunity to grow the office and take on leadership responsibilities as the company expands within Canada, specifically in Woodstock.

Pay and Benefits

The pay range for this position is $26.44 - $31.25/hr.

Workplace Type

This is a fully onsite position in Woodstock,ON.

À propos d'Aston Carter:

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à [e-mail] pour connaître d’autres options d’accommodement.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.