Office Coordinator

crewhr; Whistler; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

A leading company in structural engineering is seeking an Office Coordinator to support operations across Whistler and Vancouver. The role involves managing office tasks, onboarding new hires, and fostering a positive culture. Ideal candidates are organized, tech-savvy, and possess strong communication skills. This position offers flexible hours and opportunities for growth within the company.

Benefits

Flexible hours and hybrid work setup

Supportive, experienced team environment

Extended health benefits

Tech-driven workflows for efficiency

Opportunity to grow with a well-established company

Bring your dog to the office!

Qualifications

• Minimum 3 years in an Office Administrator or similar role.
• Proficiency with project management tools and QuickBooks.
• Legally entitled to work in Canada.

Responsibilities

• Onboard new hires and maintain employee records.
• Manage payroll and support management with calendar organization.
• Coordinate logistics for office expansion in Whistler and Vancouver.

Skills

Organization

Communication

Tech-savviness

Process Improvement

Tools

Asana

QuickBooks

Google Suite

Harvest

Job description

This job description provides a comprehensive overview of the Office Coordinator role at Twin Peaks Engineering, including responsibilities, company background, and candidate requirements. However, it contains some formatting issues and irrelevant content that could be improved for clarity and engagement. I will refine it to enhance readability, organize the content better, and remove unnecessary details, while preserving the original information.

Refined Job Description

Full Job Description

Crew HR is seeking an Office Coordinator for our client, Twin Peaks Engineering, a structural engineering firm based in Whistler, BC, with a growing presence in Vancouver. This role involves supporting our dynamic team across two locations, managing office operations, and fostering a positive company culture.

About Twin Peaks Engineering

We specialize in structural solutions for residential, light commercial, and industrial projects, with expertise in timber design, mass timber, steel, reinforced concrete, and structural assessments. Our mission is to Inspire the Built Environment through Ingenuity. We value integrity, personal ability, courage, and excellence, and pride ourselves on a strong team culture.

This is for you if:

• You are a motivated self-starter who thrives on independence and organization.
• You have experience supporting busy offices and enjoy being the go-to person.
• You excel in a fast-paced environment where no two days are the same.
• You are tech-savvy with tools like Asana, QuickBooks, and social media platforms, and eager to learn new systems.
• You take pride in improving processes, saving time and money.
• You possess strong communication skills and a positive attitude.
• You enjoy building connections and fostering a people-first culture.
• You have a growth mindset and are excited about company expansion into Vancouver.

In this role, you will:

• Onboard new hires, track milestones, and maintain employee records.
• Manage payroll, timesheets, and benefits with care.
• Support management with calendar organization, meeting preparation, and project support.
• Operate tools like Harvest, Payment Evolution, QuickBooks, and Asana effectively.
• Organize team-building activities and events.
• Coordinate logistics for office expansion in Whistler and Vancouver.
• Lead meetings, set agendas, and ensure smooth workflows.
• Maintain office supplies, licenses, and systems efficiency.
• Manage social media and community engagement to grow our brand.
• Propose and implement process improvements to support growth.

Experience required:

• Minimum 3 years in an Office Administrator or similar role.
• Proficiency with project management tools (e.g., Asana), Harvest, Google Suite, and QuickBooks.
• Strong communication skills and a collaborative, autonomous work style.
• Legally entitled to work in Canada and based in Whistler, Squamish, or Vancouver.
• Valid driver’s license.

Nice to have: Basic marketing experience and familiarity with AV systems for remote meetings.

Benefits include:

• Flexible hours and hybrid work setup.
• Supportive, experienced team environment.
• Extended health benefits.
• Tech-driven workflows for efficiency.
• Opportunity to grow with a well-established company.
• Bring your dog to the office!

If you're excited to advance your career, apply today!