Office Coordinator

Fraser Health Authority; New Westminster; On-site; CAD 30,000 - 60,000; Full time

Job summary

Fraser Health Authority is seeking an Administrative Support professional to join their team. This role includes supervising staff, managing schedules, and performing payroll functions. Candidates should have a Grade 12 education, an Administrative Assistant Program completion, and relevant experience. Join a leading healthcare provider committed to making a difference in the lives of individuals and families.

Qualifications

• 3 years of recent related experience, including 1 year of supervisory experience.
• Valid BC Driver’s License and access to a personal vehicle.

Responsibilities

• Supervises staff, assigns work, monitors performance, and participates in appraisals.
• Performs payroll functions, maintains attendance records, and handles employee inquiries.
• Assists in recruitment, reviews applications, and participates in interviews.

Skills

Effective verbal and written communication skills

Problem-solving

Decision-making

Leadership

Organizational skills

Typing speed of 50 wpm

Proficiency in relevant computer applications

Education

Grade 12

Completion of an Administrative Assistant Program

Job description

Salary

The salary range for this position is CAD $28.80 - $30.53 / hour.

Job Summary

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We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, value diversity in the workforce, and seek to maintain an environment of Respect, Caring, and Trust.

If you're ready to join a team dedicated to providing care and support, apply now! Together, we can make a significant difference in the lives of individuals and families, empowering them on their journey to recovery.

Watch this video to learn how Fraser Health supports mental health, hosted by our President, Dr. Victoria Lee: Navigating mental health with compassion

To learn more about our MHSU programs and services, read employee insights, and current job vacancies, please visit this site: Fraser Health MHSU

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Detailed Overview

Reporting to the Manager or designate, performs a variety of administrative support functions for the assigned program area, including providing input into program development and evaluation, processing contracts, monitoring expenditures, and supervising support staff. Responsibilities also include participating in performance management, recruitment, attendance management, discipline, and training, as well as liaising with internal and external stakeholders.

Responsibilities

• Supervises staff, assigns work, monitors performance, and participates in appraisals and training.
• Performs payroll functions, maintains attendance records, reviews timesheets, and handles employee inquiries.
• Manages staff schedules, monitors leaves, and resolves staffing issues.
• Assists in recruitment, reviews applications, and participates in interviews.
• Prepares purchase orders, tracks invoices, maintains petty cash, and verifies financial transactions.
• Provides financial reports related to program and supply costs.
• Supports contract processing, tracks progress, and maintains related documentation.
• Develops and maintains record-keeping systems, manages schedules, and coordinates meetings.
• Performs word processing, compiles reports, and proofreads documents.
• Contributes to process improvements and provides guidance on administrative policies.
• Ensures facility maintenance, manages security, and liaises with technical support.
• Handles FOI requests, responds to inquiries, and participates in meetings or committees.
• Performs duties related to First Aid Attendant certification as required.
• Performs other related duties as assigned.

Qualifications

Education and Experience

Grade 12, completion of an Administrative Assistant Program, and 3 years of recent related experience, including 1 year of supervisory experience, or an equivalent combination of education, training, and experience. Valid BC Driver’s License and access to a personal vehicle.

Skills and Abilities

• Effective verbal and written communication skills.
• Ability to deal effectively with others.
• Problem-solving, decision-making, and sound judgment skills.
• Initiative and leadership capabilities.
• Organizational and prioritization skills.
• Ability to work independently and collaboratively.
• Typing speed of 50 wpm.
• Proficiency in relevant computer applications.
• Knowledge of relevant collective agreements, policies, procedures, and medical terminology.
• Physical ability to perform the duties.
• Ability to operate related equipment.

About Fraser Health

Fraser Health provides healthcare services to over two million people in Metro Vancouver and the Fraser Valley, on the traditional, ancestral, and unceded lands of the Coast Salish and Nlaka’pamux Nations. Our team of over 48,000 staff, medical staff, and volunteers is committed to delivering hospital and community-based services. We value diversity, inclusion, and equitable treatment in our hiring practices. Join us in making a difference in health care.

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Important Notice

Please be aware of recruitment scams. Fraser Health will never ask for money or payment, nor request you to download or install an app during our recruitment process. Always verify communications from official sources.