Office Coordinator

UBC Properties Trust; Vancouver; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Extended health benefits

Wellness spending account

RRSP contribution

Annual bonus & retention pay

Pet-friendly office

Three weeks paid vacation

Ten paid sick days

Job summary

UBC Properties Trust in Vancouver is seeking an Office Coordinator to support tenants, visitors, contractors and staff in a fast-paced environment at our Point Grey head office. You will manage the front desk, sign in visitors, and coordinate facilities and resources with discretion and professionalism.

Ideal candidates will have 1–3 years in customer service or office administration, strong Microsoft Office skills, and excellent written and verbal communication.

Qualifications

• 1-3 years of work experience in customer service, reception, administration or office management.
• Intermediate to advanced skills in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Experience in real estate or property management is an asset.

Responsibilities

• Greet and sign in visitors and contractors and notify hosts.
• Manage shared inboxes and assist with tenant enquiries and complaints.
• Coordinates facilities, resources, equipment, vendors, service providers, mail, couriers, keys and fobs, parking, event registrations, catering, and the Resident Caretaker on-call schedule.
• Provide executive and backup administrative support to the Director of Property Management.
• Certified fire warden and first aid.

Skills

Customer service

Clear communication

Discretion

Flexibility

Education

High school diploma

Office administration training

Tools

Microsoft Office Suite

Job description

The Company
UBC Properties Trust (UBCPT) was established in 1988 to create and care for world-class spaces where people can live, learn, and grow.We develop and lease UBC lands, manage rental properties, deliver institutional projects, and provide expert guidance on land use and development. We invite you to learn more on our website.

The Company
UBC Properties Trust (UBCPT) was established in 1988 to create and care for world-class spaces where people can live, learn, and grow.We develop and lease UBC lands, manage rental properties, deliver institutional projects, and provide expert guidance on land use and development. We invite you to learn more on our website.
The Opportunity
Our two Office Coordinators run the front desk at our Point Grey head office, supporting more than 77 staff, including our Kelowna office. We're hiring one Office Coordinator to support tenants, visitors, contractors and staff in a fast-paced role where no two days are alike. We are looking for a reliable, proactive and organized professional who delivers excellent customer service, manages competing priorities with sound judgement and handles every task with discretion and efficiency.
Key Responsibilities

• Greet and sign in visitors and contractors and notify hosts.
• Manage shared inboxes and assist with tenant enquiries and complaints.
• Coordinates facilities, resources, equipment, vendors, service providers, mail (incoming and outgoing), couriers, keys and fobs, parking, event registrations, catering, and the Resident Caretaker on-call schedule. Work with HR on incoming and outgoing staff, including first day safety and ops orientation.
• Provide executive and backup administrative support to the Director of Property Management.
• Certified fire warden and first aid.
  

Competencies And Qualifications

• High school diploma; post-secondary training in office administration is an asset.
• 1-3 years of work experience in customer service, reception, administration or office management.
• Intermediate to advanced skills in Microsoft Office Suite.
• Uses tact and discretion with confidential and sensitive information.
• Excellent written and verbal communication skills.
• Resilient and flexible, with the ability to adjust to a dynamic work environment.
• Experience in real estate or property management, complaint handling, or related systems is an asset.
  

Compensation And Benefits Package
At UBC Properties Trust, our benefits exemplify our values and focus on health, family, learning, hard work, and tenure.Some benefits we have to offer (among others we have):

• Full Extended Benefits (health, dental, and vision)
• A health and wellness spending account
• RRSP Contribution
• Annual performance-based bonus and retention compensation
• Pet-friendly office
• Minimum 3 weeks paid vacation (increases with tenure) and 10 paid sick days
  

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