Office Coordinator

HR Project Partners Inc.; San Juan de Terranova; On-site; CAD 65,000; Full time

Job summary

HR Project Partners Inc. is seeking an Office Coordinator with a minimum of 3 years in office administration. The position involves managing day-to-day operations, supporting leadership, and ensuring effective communication within the team. The ideal candidate will be detail-oriented with strong multitasking skills, proficient in Microsoft Office, and experienced in handling administrative tasks crucial for the organization’s success. This full-time role requires onsite presence in St. John's.

Qualifications

• 3+ years experience in office administration or similar role.
• Experience with membership platforms is an asset.
• Proficiency in Microsoft Office required.

Responsibilities

• Provide administrative support to the Executive Director.
• Manage office operations, including scheduling and correspondence.
• Assist in the planning and organization of events and workshops.

Skills

Organizational Skills

Multitasking Abilities

Communication

Customer Service Skills

Problem-Solving Skills

Education

Diploma or certificate in office administration or business

Tools

Microsoft Office Suite

Job description

HR Project Partners Inc. provided pay range

This range is provided by HR Project Partners Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$65,000.00 / yr - CA$65,000.00 / yr

Direct message the job poster from HR Project Partners Inc.

Recruitment Manager | Empowering Businesses with Tailored HR Solutions | Specializing in Comprehensive Recruitment Services & HR Support for Diverse…

Job Description :

HR Project Partners is currently recruiting an Office Coordinator on behalf of our client. The ideal candidate will have a minimum of 3 years’ experience in office administration or a similar coordination role, along with strong organizational and multitasking abilities. Experience working with online membership platforms, such as GrowthZone, would be considered an asset.

This is a full-time, office-based position located in St. John’s, NL. While the employer offers some flexibility, the role will primarily require working onsite.

Essential Job Functions :

• Provide day-to-day administrative support to the Executive Director and the team.
• Manage the association’s office operations, including scheduling, filing, and correspondence.
• Handle member inquiries and maintain up-to-date membership records.
• Coordinate meetings, including preparing agendas, minutes, and follow-ups.
• Assist in the planning and organization of events, conferences, and workshops.
• Oversee recording and maintaining financial records, entries and reconciliations.
• Process and track member fees, invoices, and payments.
• Perform bookkeeping role, oversee accounts payable, financial records, entries and reconciliations.
• Oversee the association’s communication channels, including answering phones and managing emails.
• Assist in preparing reports, presentations, and communication materials for internal and external stakeholders.
• Maintain and update databases, ensuring accurate and timely information is available.
• Coordinate travel and accommodations for staff and board members as needed.
• Ensure the office is well-stocked and operational, managing supplies and equipment.
• Support HR-related tasks, including onboarding and coordinating training sessions.
• Assist in managing social media accounts and updating the website with relevant news and announcements

Education and Experience Requirements :

• Diploma or certificate in office administration, business, or a related field.
• 3+ years of experience in an office administration or coordinator role.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with membership databases and accounting systems is an asset.
• Excellent communication and customer service skills.
• Ability to work independently and as part of a small team.

Knowledge, Skills, & Attributes :

• Detail-oriented with strong time management abilities.
• Effective problem-solving skills.
• Professional demeanor and interpersonal skills.
• Ability to manage multiple priorities and deadlines efficiently.

How to Apply :

When submitting your application to HR Project Partners for this opportunity, please submit a PDF version and clearly state the job title for which you are applying.

About Us :

HR Project Partners Inc. (HRPP) is a Human Resources consulting company offering various services in Human Resources, both to individuals and to companies. One of those services is recruitment for companies on a provincial and national basis.

HR Project Partners is an equal opportunity employer.

While HR Project Partners appreciates all applications we receive, we advise that only candidates under consideration will be contacted.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Mining

Referrals increase your chances of interviewing at HR Project Partners Inc. by 2x

Sign in to set job alerts for “Office Coordinator” roles.

Greater St. John's Metropolitan Area 3 months ago

Greater St. John's Metropolitan Area 2 months ago

Paradise, Newfoundland and Labrador, Canada 3 days ago

Mount Pearl, Newfoundland and Labrador, Canada 13 hours ago

St John’s, Newfoundland and Labrador, Canada 1 day ago

St John’s, Newfoundland and Labrador, Canada 1 day ago

Administrative Assistant / QA / Health & Safety Coordinator

Mount Pearl, Newfoundland and Labrador, Canada 2 weeks ago

St John’s, Newfoundland and Labrador, Canada 1 week ago

Mount Pearl, Newfoundland and Labrador, Canada 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

J-18808-Ljbffr

Create a job alert for this search