Office Coordinator

Beyond Foam Insulation Ltd; Calgary; On-site; CAD 40,000 - 60,000; Full time

Job summary

A dynamic Calgary-based insulation company is seeking an Office Coordinator to handle administrative tasks, client interactions, and team collaboration. The ideal candidate will exhibit strong organizational skills and a customer service mindset, thriving in a supportive work environment focused on professional growth.

Benefits

Competitive salary and benefits package

Mileage compensation for vehicle use

Opportunities for professional growth

Supportive and collaborative work environment

Qualifications

• Basic office admin skills required and some customer service experience preferred.
• Exceptional communication and customer service mindset.
• Valid driver’s license and personal vehicle for travel.

Responsibilities

• Answering phone calls and responding to emails professionally.
• Maintaining organized records of communications and project handoffs.
• Fostering strong client relationships.

Skills

Communication

Customer Service

Problem Solving

Team Collaboration

Tools

G Suite

Google Calendar

Job description

• You think you have nothing left to learn
• You don’t want to have fun and take yourself too seriously
• You don’t want to be in a work family environment
• You’re not up to being challenged
• You don’t like getting honest feedback
• You are offended by these

Who we are :

Everyone wants to be the next greatest thing, even us. We are a spray foam company who became a full-service insulation company who became a thermal company who became a roofing company who became a concrete lifting company and it’s not going to stop there. On our journey, we have been united by one common vision, we want to go beyond what has been done before in the construction world with people we like to be around. Beyond wants to install and build things that make a difference in people’s lives and we want to have fun while doing it.

Who we want :

We are seeking an Office Coordinator to join our team. The ideal candidate will have excellent administrative, organizational and communication skills in person, over the phone and via email. Being detail oriented with the ability to multi task and prioritize tasks while problem solving and working with the Operations Team will be crucial to the success of this role.

Key Responsibilities

• Client Interaction :

Answering phone calls and responding to emails in a timely and professional manner.

• Foster and maintain strong relationships with clients, building trust and secure future opportunities.
• Technical Expertise :

Admin basics such as data entry, email and Google Drive / Calendar Functions.

• Ability to learn new systems quickly that have been customized for the Beyond Team.
• Work with Operations, sales and project management teams to ensure clear communication and smooth project handoffs.
• Documentation :

Maintain organized records of communications through our various programs for estimating and work orders.

Qualifications

• Experience :

Basic office admin skills required and some customer service experience would be preferred.

• Technical Skills :

Software Proficiency, G Suite knowledge, Scheduling with Google Calendar, Communication apps, File and Record management

• Interpersonal Skills :

Exceptional communication and customer service mindset, Problem solving, team collaboration, Reliability and accountability, use of discretion where required

• Other Requirements :

Valid driver’s license and personal vehicle for to get to and from work

What we offer :

• Competitive salary and benefits package.
• Mileage compensation for personal vehicle use on company-related tasks.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.

If you are about setting goals, working hard and celebrating the wins with your team, this may be the place for you!

Beyond Group would like to thank all applicants for their submissions, however, only applicants selected for an interview will be contacted.

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