Office Coordinator

About Staffing Ltd.; Calgary; On-site; CAD 52,000 - 55,000; Full time

Job summary

A reputable non-profit organization in Calgary seeks an Office Coordinator to provide essential administrative support. The ideal candidate should excel in customer service and organization, possess a High School Diploma, and have at least 2 years of experience. Engage in event planning and general office duties in a fast-paced environment.

Benefits

Benefits after probationary period

Qualifications

• 2+ years of administrative experience required.
• Experience in event planning is preferred.
• Industry related experience is an asset.

Responsibilities

• Provide exceptional customer service in person and over phone/email.
• Manage office reception and organization.
• Coordinate events and administrative tasks as needed.

Skills

Customer Service

Interpersonal Skills

Attention to Detail

Organizational Skills

Problem Solving

Adaptability

Education

High School Diploma or equivalent

Job description

Connecting you to Administration jobs in Calgary!

About Staffingis an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in 1996, About Staffing is a BBB Accredited Business and a proud member of the Calgary Chamber of Commerce.

We have partnered witha well-established, non-profit organization specializing in the Energy/Oil and Gas industry to support them in finding their next Office Coordinator.

Job ID: 42340

Job Type: Direct Hire

Category: Administration

Our dynamic, reputable client is looking to bring on an Office Coordinator to join their busy, not-for-profit organization located in downtown Calgary.

Providing administrative support to office staff and guests, the ideal candidate will have excellent interpersonal skills, thrive on helping others, and enjoy a variety of tasks throughout their day.

As the go-to person for the office, this person must be a proactive problem solver with a knack for anticipating needs and working well within a close-knit team. This individual will also play a crucial role in event planning, so previous experience in coordinating and organizing events is a huge benefit.

If you’re a self-starter who’s eager to learn and collaborate, we would love to hear from you!

Duties and Responsibilities:

• Provide exceptional customer service in person, as well as over the phone and via email
• Welcoming visitors into the office and directing them appropriately
• Maintaining, cleaning, and organizing the reception and office areas
• Arranging catering as required
• Ordering office supplies
• Dealing with bank deposits, invoice reconciliations, receiving and tracking payments, and monitoring the general inbox
• Managing mail, couriers, filing, photocopying, shredding, archiving, etc.
• Processing membership applications, renewals and terminations
• Create and maintain membership files, updating them as needed
• Event planning (organize catering/menus, create name tags/identification, manage company swag and handouts, etc.)
• General administrative support for staff/members as needed
• Other tasks as required

Education:

• High School Diploma or equivalent

Experience:

• 2+ years of administrative experience is required
• Previous experience in event planning is preferred
• Industry related experience is an asset

Skills:

• Excellent customer service and interpersonal skills
• Ability to prioritize and navigate changes as they arise
• Independent and self-directed nature
• Exceptional attention to detail and organization
• Ability to work in fast-paced environments
• Calm under pressure
• Resourceful and adaptable

Base Salary:$52,000 – $55,000 per year

• Benefits after probationary period

Work Hours:

• Monday to Friday
• 8:00am – 4:30pm (Monday – Thursday)
• 8:00am – 4:00pm (Friday)

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

Equity. Diversity. Inclusion.At About Staffing EDI has always been a business priority and is continually upheld in our business practices. The About Staffing team would like to thank everyone who applies and will contact those potential candidates who are suitable for the position based on the employer’s needs.

About Staffingrecruiters are Alberta’s experts in connecting candidates with administrationjobs.We focus on temporary, direct hire (permanent) and temporary-to-direct hire placements in the corporate, industrial, management and technical fields.

About Staffing’s recruitment specialists believe in a human-to-human approach in hiring. We read your resume, conduct person-to-person interviews and make our matches to administration jobs.

Frequently Asked Questions

What happens after I apply?

Our Recruitment Team will be notified once you have submitted your resume. They will review your resume against our current job postings. If you meet the employer’s requirements, a recruiter may be in touch to begin the recruitment process.

Please note we are only contacting applicants who meet the employer’s needs of the positions we are actively working on. We are constantly posting administration jobs so check back with us regularly.

Please reference Job ID: 42340in your application.