office clerk

City of Surrey; Surrey; On-site; CAD 44,000 - 47,000; Full time

Job summary

City of Surrey is hiring a Clerk 3 - Accounts Payable to handle moderately complex clerical work within the Finance Department. The role requires independent judgment within guidelines and involves processing invoices, verifying vendor data, and resolving discrepancies.

The position is unionized (CUPE Local 402) on a term basis (18 months) and reports to the Accounts Payable team, ensuring timely payments and adherence to policies.

Qualifications

• Completion of grade 12, supplemented by several courses in office administration or other related courses.
• Prior accounts payable experience is strongly preferred.
• Minimum two years of full-time experience in an office environment.
• Accurate typing speed of 40 WPM.
• Knowledge of department operations and procedures, proficient computer skills.

Responsibilities

• Process a variety of invoices, including complex PO transactions, ensuring accuracy and compliance with policies and procedures.
• Verify supplier information for new and existing vendors in the system.
• Respond to inquiries from internal stakeholders and external suppliers via phone and email in a timely and professional manner.
• Monitor and apply available discounts from suppliers to ensure cost savings are captured.
• Reconcile supplier statements and resolve discrepancies promptly and accurately.
• Maintain accurate and organized record of transactions and supporting documentation in accordance with City policies and audit requirements.
• Collaborate with Purchasing and other City departments to provide excellent customer service and resolve issues.
• Assist with cheque pickups, phone inquiries, rejections, and shipping relief as required.
• Work closely with the Accounts Payable team to support departmental goals.

Skills

Typing 40 WPM

Accounts payable experience

Office administration knowledge

Education

Grade 12 + office courses

Course in related field

Job description

City of SurreyClerk 3 - Accounts PayableAs one of the fastest growing cities in Canada, City of Surrey is a globally recognized leader in building vibrant, sustainable communities through technology and innovation.City of Surrey employees are talented innovators, inspired by meaningful work and the opportunity to drive our city?and their careers?forward.Build a City. Build a Future at the City of Surrey

Scope

As a Clerk 3 in the Accounts Payable section of the Finance Department, you will perform moderately complex and diversified clerical work in a team-oriented environment to meet established service levels. This role requires independent judgment and initiative within defined guidelines.

Employment StatusUnion - CUPE Local 402 - Term (18 months)

Responsibilities

• Process a variety of invoices, including complex purchase order transactions, ensuring accuracy and compliance with policies and procedures.
• Verify supplier information for both new and existing vendors in the system.
• Respond to inquiries from internal stakeholders and external suppliers via phone and email in a timely and professional manner.
• Monitor and apply available discounts from suppliers to ensure cost savings are captured.
• Reconcile supplier statements and resolve discrepancies promptly and accurately.
• Maintain accurate and organized record of transactions and supporting documentation in accordance with City policies and audit requirements.
• Collaborate with Purchasing and other City departments to provide excellent customer service and resolve issues.
• Assist with cheque pickups, phone inquiries, rejections, and shipping relief as required.
• Work closely with the Accounts Payable team to support departmental goals.

Qualifications

• Completion of grade 12, supplemented by several courses in office administration or other related courses.
• Prior accounts payable experience is strongly preferred.
• Minimum two years of full-time experience in an office environment.
• accurate typing speed of 40 WPM.
• Have good knowledge of the department?s operations and procedures, proficient computer skills and be able to perform related duties as required.

OTHER INFORMATION

Pay Grade: 12

Pay Steps Hourly Rate

• Step 1 $32.26
• Step 2 (6 months) $32.89
• Step 3 (18 months) $33.77
• Step 4 (30 months) $34.25