Accounts Payable Clerk

Regional Municipality of Wood Buffalo; Fort McMurray; On-site; CAD 54,000 - 70,000; Full time

Job summary

The Regional Municipality of Wood Buffalo in Fort McMurray is seeking an Accounts Payable Clerk to ensure timely processing of invoices and to maintain accurate financial records within SAP. The role supports the Corporate Services Division, Accounting Services, and collaborates with Procurement and other departments.

Responsibilities include vendor invoice processing, reconciliation, and responding to inquiries.

Qualifications

• Certificate in Business Administration or Accounting is required.
• Three years of directly related accounts payable experience is required.
• Experience with ERP information systems (i.e. SAP) is assets.
• Criminal Record Check is required.

Responsibilities

• Process all vendor invoices into the municipality’s accounting system (SAP) in a timely manner.
• Reconcile vendor statements and ensure proper documentation.
• Review Labour, Equipment, Material invoices for accuracy and proper coding.
• Verify accuracy of capital invoices against purchase orders.
• Process employee expense claims following the administrative procedure.
• Maintain spreadsheets for accounts payable reports.
• Respond to internal and external accounts payable inquiries and assist coworkers with policies.

Skills

Data entry

Deadline management

Communication

Confidentiality

Numeracy

MS Excel

Office Suite

Education

Accounting certificate

Professional accounting designation (level I)

Tools

SAP

Microsoft Office

Job description

Affiliation: CUPE Municipal

Position Type: Permanent Full Time

Number of Openings: 1

Bi-weekly Working Hours: 70 hours bi-weekly

Shift/Work Schedule: Monday - Friday

Department/ Branch: Corporate Services, Accounting Services

Job Location: Fort McMurray

Pay Level: PL7

Start Rate: $ 43.77

Permanent Rate: $ 51.26 (Permanent rate effective after completion of probation)

COLA: Bi-Weekly - $480

We strive to make our hiring process accessible to all candidates. If you require accommodation for the interview or any other part of the application process, please let us know.

About The Department

The Regional Municipality of Wood Buffalo (RMWB) is seeking a passionate and driven professional to join our Corporate Services Division-a cornerstone of our municipal operations. Keep the engine running-with excellence.

From IT and Accounting to Asset Management and Taxation, our Corporate Services Division supports the entire municipality. This division ensures we remain fiscally responsible, operationally efficient, and ready to meet tomorrow’s challenges.

If you're ready to be part of a collaborative and forward-thinking organization where your skills make a difference, this is your space to grow.

General Description

Under general supervision, the Accounts Payable Clerk ensures that accounts payable liabilities are reviewed for accuracy and promptly processed to ensure that payment of general commitments are made with the agreed terms.

Responsibilities

• Responsible for processing all vendor invoices on a timely basis into the municipality’s accounting system (SAP) and reconciling all vendor statements.
• Confirms that the correct documentation is received and uploaded correctly into the financial accounting system and follows up with the Procurement team as required.
• Reviews Labour, Equipment, Material (LEM) invoices for mathematical accuracy, valid coding, and approval.
• Confirms the accuracy of capital invoices in relation to purchase orders.
• Responsible for the processing of all employee expense claims in conjunction with the administrative procedure.
• Maintains spreadsheets for various accounts payable reports.
• Responds to internal and external accounts payable enquiries, including assisting co-workers with the interpretation of policies and procedures ensuring compliance.
• Performs other related duties as required.

Qualifications

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to accurately and expeditiously enter data, proofread, and identify data processing errors efficiently.
• Ability to work with minimum supervision using initiative and judgement in dealing with deadlines, workload, and uncertain situations.
• Proven ability to communicate clearly, timely, and accurately, in writing and verbally.
• Ability to exercise confidentiality and discretion with client and/or municipal documents and information.
• Ability to develop and maintain cooperative working relationships with others.
• Demonstrable skills in general mathematics and numeracy.
• Proficiency with computer-based accounting systems and Microsoft Office (Excel, Word, and Outlook) is required.
• Ability to organize own workload, adapt quickly to change, and deliver under pressure of deadlines.

Education And Experience

• Certificate in Business Administration or Accounting is required.
• Three (3) years of directly related accounts payable experience is required.
• Specialization in accounting, completion of the first level of a professional accounting designation program, and experience with ERP information systems (i.e. SAP) are assets.

Other Requirements

• Submission of a Criminal Record Check.

Safety

As an employee of the Regional Municipality of Wood Buffalo, the incumbent is responsible for understanding and actively participating in the RMWB’s health and safety management system, including all policies, practices, procedures, as well as properly utilizing all control measures including the required use of personal protective equipment. All employees must take reasonable care to protect the health and safety of themselves and others, as well as immediately report any concerns, near misses, incidents, and hazardous conditions to their supervisor.