26-123 Senior Payroll Clerk - TEMPORARY

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education; Chilliwack; On-site; CAD 58,000 - 60,000; Full time

Job summary

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education is seeking a Senior Payroll Clerk for a temporary casual assignment. The role handles payroll for all staff, requiring accuracy, confidentiality, and knowledge of pension and benefit programs.

Training and benefits align with SD33 rules. The successful candidate will report to the Payroll and Benefits Manager and work 7 hours daily, Monday through Friday, at the Administration Office.

Qualifications

• High school diploma or equivalent is required.
• 2+ to 3 years of payroll/H.R. experience in a computerized, unionized environment.
• Payroll Administration course (CPAA) Level Two or higher.
• Proficient numeric keypad skills and typing at 50 wpm.
• Strong bookkeeping and spreadsheet/database skills.
• Ability to work with interruptions and meet deadlines.
• Excellent verbal and written communication; ability to work in a team.

Responsibilities

• Inputs and retrieves payroll data for employees.
• Distributes and collects timesheets; calculates overtime and adjustments.
• Generates pay calculations and payroll registers.
• In consultation with HR, ensures correct number of people are paid.
• Maintain knowledge of employee contracts and collective agreements.
• Prepare pension and benefit reports; advise on retirement options.
• Reconcile benefit billings and forward to Accounts Payable.
• Prepare year-end payroll procedures including T4s and T4As.

Skills

Attention to detail

Verbal & written communication

Teamwork

Numeric keypad

Typing 50 wpm

Bookkeeping

Database skills

Spreadsheet skills

Work under pressure

Education

High school diploma or equivalent

Payroll Administration course (CPAA) Level Two

Job description

2 6 -123 August 21 , 202 6

Competition Number Date of Distribution

Effective: Immediately until not later than December18, 2026

Description: Senior Payroll Clerk - TEMPORARY

Location: Administration Office

Hourly Rate: $32.02

Shift (subject to change): 8:00 a.m.–4:00 p.m.

Hours per Day/Week: 7 hours per day / 35 hours per week

Months per year: 12

Deadline Date : Friday, August 28, 2026

Qualifications, experience, training as per class specification. For further information, contact Dolores Graham, Payroll and Benefits Manager. Phone: [phone].

This position is a temporary casual position and will be treated as any other casual assignment in regards to benefits and seniority. If the successful applicant is already a permanent employee with SD33 he/she will maintain their current benefits and will continue to accrue seniority.

SENIOR PAYROLL CLERK

Job Band: 10

Division: 4 (Clerical)

Reports to : Payroll and Benefits Manager or designate

Job Summary

With minimal direction, the Payroll Clerk performs payroll and related functions for all employee groups. Maintains up to date knowledge of the retirement requirements of pension, superannuation and other benefit plans available to employees. He/she works cooperatively with other employees and external agencies.

Duties and Responsibilities

• Inputs and retrieves data on the computer such as information relating to new employees, changes in employee status, hours worked.
• Distributes, collects and ensures accuracy of timesheets, calculates overtime rates, compensatory time, acting pay and other necessary adjustments.
• Generates pay calculations, produces payroll registers and completes payroll.
• In consultation with Human Resources, responsible for paying correct number of people.
• Maintains an up to date knowledge of employee contracts and collective agreements.
• Maintains records and makes necessary adjustments for items such as sick leave, increments, absentees, income tax, Workers' Compensation Board.
• Upon the death of an employee, advises family members of benefits including life insurance and pension.
• Meets with employees to advise them of their retirement options. Certifies required documents, explains benefit coverage, and submits completed forms to Superannuation.
• Calculates and ensures accuracy of pension buy-back applications.
• Provides a detailed sick leave, earnings and pension contribution report for salary indemnity plans.
• Assists employees in completing LTD/CPP (Disability) applications. Provides all necessary documentation to the carrier.
• Reconciles benefit billings to payroll records and general ledger accounts, and forwards to Accounts Payable.
• Distributes and collects absentee reports for teachers.
• Answers inquiries and relays messages to and from staff, external agencies and the public by computer, telephone, mail, facsimile, Internet, or in person.
• Prepares various reports such as pension reports, Records of Employment, requests for payroll information, and Revenue Canada summaries.
• Reconciles and generates Year End Procedures including T4's, T4A's and Annual Pension Report.
• Calculates payouts such as sick leave, vacation, and retirement benefits.
• Distributes information and forms for Canada Savings Bonds and R.R.S.P.=s, calculates and sets up deductions.
• Calculates and sets up deductions for computer purchases.
• Completes detailed information for I.C.B.C. claims.
• Completes payroll information required for W.C. B. claims.
• Calculates and codes leave of absence applications to be billed or distributed to proper accounts.
• Files and maintains a variety of materials such as timesheets, payroll reports and memoranda.
• Duplicates, sorts, collates and staples materials.
• Shreds material.
• Lifts and moves office and paper supplies.
• Performs other clerical or emergent duties.

Equipment Used

Computer, telephone, calculator, facsimile machine, photocopier and other office related equipment.

Required Knowledge, Ability, Skills

• High school diploma or equivalent.
• Over two years' up to and including three years' experience in a computerized, unionized payroll and human resources environment.
• Successful completion of the Payroll Administration course offered by the Canadian Payroll Association of at least one year, to Level Two.
• Proficient in numeric keypad skills.
• Keyboarding speed of 50 words per minute.
• Intermediate level bookkeeping skills.
• Intermediate knowledge of database and spreadsheet computer functions.
• Ability to work with constant interruptions.
• Ability to maintain close attention to detail for periods of sustained duration and to meet deadlines.
• Ability to use tact and diplomacy when handling contacts of a difficult or specialized nature, for the discussion and resolution of problems by presenting or obtaining detailed information in contacts with staff and family members.
• Ability to perform individually and as part of a team.
• Ability to effectively communicate both verbally and in writing.
• Ability to plan and schedule work and organize the workload effectively.

Originated: April 29, 1998

Revised: June 10, 2015

Senior Payroll Clerk