Office Assistant C

McGill Faculty of Medicine and Health Sciences; Montreal (administrative region); Hybrid; CAD 34,000 - 49,000; Part time

Benefits offered by this job

AMUSE collective agreement

Job summary

McGill Faculty of Medicine and Health Sciences seeks an Office Assistant to coordinate visits to China, prepare briefing materials, and assist with partnerships and MoU documentation. The role requires strong English/Chinese proficiency and the ability to manage multiple tasks with attention to detail.

The position is part-time, based at McGill in Montreal, with a start date of 2026-10-05 and an end date of 2027-07-31.

Qualifications

• Master’s degree in education-related programs is required.
• Strong written and spoken English and Chinese are required.
• Ability to research literature, needs assessment, and program evaluation is essential.

Responsibilities

• Visit and trip coordination for China-related engagements and delegations.
• Prepare briefing notes, materials, agendas, and meeting documents.
• Support MoU/agreements: review, formatting, and English-Chinese translation.

Skills

Bilingual English/Chinese

Research skills

Organizational skills

Independent work

Education

Master’s degree in education

High School Diploma

Job description

## Office Assistant CApply: Education Building: Part time: Posted Today: End Date: October 2, 2026 (7 days left to apply): JR0000081077**Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.****If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).****Hiring Unit:** *Dean's Office* **Position Summary:*** Visit and trip coordination: Assist with the planning and coordination of faculty and leadership visits to China, including itineraries, meetings, institutional visits, schedules, and related logistics.* Preparation of materials: Prepare and organize briefing notes, background information, meeting materials, presentations, agendas, and other documents for meetings and visits.* Partnership support: Conduct background research on partner institutions and assist with the coordination and documentation of existing and prospective partnerships.* MoU and agreement support: Assist with the preparation, review, formatting, and English-Chinese translation of Memoranda of Understanding (MoUs), agreements, and related correspondence and materials.* Communication and correspondence: Assist with English- and Chinese-language communications with partner institutions, including drafting or translating emails and other correspondence.* Program and event support: Provide organizational support for China-related academic programs, delegation visits, workshops, meetings, and other events.* Undertake other related tasks in support of China-related programs and global engagement initiatives as needed. **Other Qualifying Skills and/or Abilities*** Strong proficiency in both Chinese and English, including excellent written communication skills;* Strong research skills to conduct literature review, need assessment, program evaluation, exploratory applied research;* Strong organizational skills and attention to detail;* Ability to communicate professionally with faculty members, administrators, students, and external partners;* Ability to work independently, manage multiple tasks, and meet deadlines;* Familiarity with the education context in China;* Experience with translation, international academic partnerships, event coordination, or administrative support is an asset. **Education/experience requirements:*** Master’s degree in education related programs**Additional qualifying skills and abilities:*** Teaching experience in mainland China and/or Hong Kong***Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.*** ***Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.*** ***For a definition of our language proficiency levels, please click*** ***here******.*****Minimum Education and Experience:**High School Diploma 2 Years Related Experience**Hourly Salary:**(AMUSE C) $30.00**Estimated Number of Work Hours per Week:**15 (Part time)**Position Start Date:**2026-10-05**Position End Date:**2027-07-31**Deadline to Apply:**2026-10-01**This position is covered by the AMUSE collective agreement.*****McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].***