Office Assistant B

McGill Faculty of Medicine and Health Sciences; Montreal (administrative region); On-site; CAD 24,000 - 34,000; Part time

Job summary

The Peter Guo-hua Fu School of Architecture seeks an Office Assistant to provide portfolio tutoring and guidance to Architecture students, helping them showcase work for graduate studies, internships and professional opportunities. The role supports portfolio development, scheduling reviews and events, maintaining records, and coordinating materials while working in a student-focused environment.

Ideal candidates are current graduate students or recent grads in Architecture with strong

Qualifications

• Current graduate student or recent graduate in Architecture or a closely related field.
• Strong portfolio demonstrating excellence in architectural design and presentation.
• Knowledge of graduate school application processes and internship opportunities in Architecture.
• Experience mentoring, tutoring, teaching, or advising students is an asset.
• Excellent communication, interpersonal, and organizational skills.
• Proficiency with industry-standard design software, including Adobe Creative Suite (InDesign, Photoshop, Illustrator) and other relevant digital tools.
• Ability to work independently and collaboratively in a student-focused environment.

Responsibilities

• Provide a welcoming and supportive environment for prospective students, answering questions related to portfolio preparation, admissions processes, and program requirements.
• Offer one-on-one and group guidance on developing, organizing, and presenting strong portfolios.
• Schedule portfolio review appointments, workshops, and information sessions.
• Maintain records of student consultations, attendance, and portfolio review activities.
• Prepare and distribute workshop materials, presentations, guides, and communications.
• Assist with the coordination of portfolio review events, open houses, recruitment activities, and admissions-related sessions.
• Respond to inquiries by email, phone, and in person, directing students to resources as needed.
• Support the collection and organization of portfolio submissions and related documentation.

Skills

Portfolio proficiency

Mentoring

Communication

Organization

Education

Architecture graduate

Tools

InDesign

Photoshop

Illustrator

Job description

The Peter Guo-hua Fu School of Architecture is seeking to recruit an Office Assistant to provide portfolio tutoring and guidance to Architecture students, supporting them in showcasing their work effectively and developing strong portfolios for graduate studies, internships, and professional opportunities.

Responsibilities

• Provide a welcoming and supportive environment for prospective students, answering questions related to portfolio preparation, admissions processes, and program requirements.
• Offer one‑on‑one and group guidance on developing, organizing, and presenting strong portfolios.
• Schedule portfolio review appointments, workshops, and information sessions.
• Maintain records of student consultations, attendance, and portfolio review activities.
• Prepare and distribute workshop materials, presentations, guides, and communications.
• Assist with the coordination of portfolio review events, open houses, recruitment activities, and admissions‑related sessions.
• Respond to inquiries by email, phone, and in person, directing students to appropriate resources and services as needed.
• Support the collection and organization of portfolio submissions and related documentation.
• Help track educational materials, equipment, and resources used during tutoring sessions and events.
• Maintain an organized, professional, and student‑focused workspace.
• Perform other related duties as required in support of portfolio tutoring and student recruitment activities.

Qualifications

• Current graduate student or recent graduate in Architecture or a closely related field.
• Strong portfolio demonstrating excellence in architectural design and presentation.
• Knowledge of graduate school application processes and internship opportunities in Architecture.
• Experience mentoring, tutoring, teaching, or advising students is an asset.
• Excellent communication, interpersonal, and organizational skills.
• Proficiency with industry‑standard design software, including Adobe Creative Suite (InDesign, Photoshop, Illustrator) and other relevant digital tools.
• Ability to work independently and collaboratively in a student‑focused environment.

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English‑language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4. For a definition of our language proficiency levels, please click here.

Minimum Education and Experience: High School Diploma 1 Year Related Experience.

Hourly Salary: (AMUSE B) $21.00

Estimated Number of Work Hours per Week: 4.25
(Part time)

Monday Position Start Date: 2026-10-15

Position End Date: 2026-12-22

Deadline to Apply: 2026-10-09

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self‑identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer. Grandescunt Aucta Labore. By work, all things increase and grow. Find a sense of purpose. Develop your future. Join us today.