Office Assistant

ILMOR ENGINEERING, INC.; Vancouver; On-site; CAD 37,000 - 48,000; Part time

Benefits offered by this job

Day-1 Medical, Dental, Vision Benefits

401K Safe Harbor Contribution

Job summary

ILMOR ENGINEERING, INC. is seeking an organized Office Assistant to support the President and coordinate activities across the company. This on-site role focuses on professionalism and welcoming experience for employees, clients, and visitors.

Choose between Part Time or Full Time schedules, both on-site in Plymouth, MI. Part-time hours are 9am–1:30pm; full-time 8am–4:30pm with Day-1 benefits. 50% front-desk/50% executive support.

Qualifications

• 3+ years of professional administrative experience in an office environment.
• Strong organization and detail-tracking skills.
• Ability to work independently and as part of a team.
• Excellent verbal and written communication.
• Experience handling confidential information with discretion.
• Strong interpersonal and customer-service abilities.
• Excellent command of English language, grammar, and spelling.

Responsibilities

• Answer phones and support calls from vendors, customers, and applicants.
• Greet guests and provide a welcoming atmosphere.
• Serve as go-to team member for calls and visitors.
• Maintain company phone list and contact information.
• Maintain office supplies and coordinate with building vendors.
• Manage security codes and entry badges.
• Provide hospitality support for meetings.
• Complete administrative tasks for employees and leaders.
• Plan and execute corporate events; may require evenings/weekends.

Skills

Office Administration

Detail-oriented

Independent worker

Communication skills

Confidential info handling

Public interaction

English proficiency

Job description

This highly visible, on-site role is ideal for an upbeat, professional, and exceptionally organized individual who enjoys anticipating needs and managing the details. The Office Assistant supports the President, coordinates activities across the company, and helps create a welcoming, professional experience for employees, customers, and visitors.

Schedule Options

Part Time: Monday thru Friday: 9am – 1:30pm (not eligible for benefits)
Full Time: Monday thru Friday: 8am – 4:30pm (eligible for day-1 benefits)

Location
Plymouth, MI (100% On-Site)

Major Areas of Responsibility

50% Company-Wide Support

• Answer the phones and support incoming calls from vendors, customers, suppliers and applicants
• Greet guests at the door and provide a welcoming atmosphere
• Serve as the “go-to” team member for answering incoming company calls and visitors
• Maintaining company phone list, directory, up-to-date contact information
• Maintain office supply levels, work with building vendors
• Maintain security codes and entry door badges.
• Provide hospitality support (e.g. coffee, lunch ordering, etc) for customer meetings and all-hands gatherings
• Complete administrative tasks for employees and company leaders
• Event Planning & Execution: Organize and oversee corporate events, ensuring they align with business goals and President/Director availability.May require 2-3 evenings or weekend days per year.

50% Supporting Executive Team / Company President

• Meeting Coordination: Schedule and organize meetings at the Presidents direction, ensuring they are appropriate in length and timing.
• Calendar Management: Direct access to the President’ss calendar to manage and maintain a clear and organized schedule including near term and long term.
• Email Processing: Prioritize the Presidents email inbox for messages which require his attention. Additionally, provide a timely reply to senders for messages which don't require the Presidents attention (i.e. Scheduling).
• Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and transportation.

Required Qualifications

• 3+ years of professional administrative experience in an office environment
• Fantastic organization and detail-tracking skills
• Able to work both independently and as a member of a team
• Excellent verbal and written communication skills
• Experience handling highly confidential and sensitive information with a demonstrated ability to use sound judgment and diplomacy.
• Prior experience dealing with the general public: demonstrated sensitivity; ability to listen and deal warmly and empathetically with a wide range of people.
• Strong interpersonal skills along with excellent oral and written communication.
• Strong command of the English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Nuts & Bolts

Compensation: Hourly: $19 - $25/hour based on experience

Benefits: Full Time Position - Eligible for Day-1 Medical, Dental, Vision Benefits

Retirement: 401K - 3% Safe Harbor Contribution

Demonstrated Physical Abilities/Work Environment

Remain stationary for 70%+ of the time; move/traverse throughout the office to access file cabinets and office equipment; operate a computer and other productivity machinery; inspect documents; communicate with others through talking/hearing; read/identify/assess forms and correspondence.