Office Assistant

Amico Affiliates; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

Amico Affiliates is seeking a dependable Administrative & Office Assistant to support its construction office operations in Toronto. This role is critical for maintaining a well-functioning project site, assisting with human resources tasks, and managing document control processes for Ontario's impactful infrastructure developments.

Qualifications

• 1-2 years of experience in an administrative or office support role.
• Comfortable working in a site-based or field office environment.
• Able to handle confidential information with discretion.

Responsibilities

• Assist project team with office upkeep and supply management.
• Handle clerical tasks, data entry, and meeting scheduling.
• Support HR with onboarding and document control.

Skills

Attention to Detail

Organization

Communication

Education

High school diploma or equivalent

Office administration or HR certification

Tools

Microsoft Office

Document control systems

Job description

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Direct message the job poster from Amico Affiliates

Talent Acquisition and Human Resources | Full-Cycle Recruitment | Diverse Industries | Strategic Partner

At Amico, we believe in fostering collaboration and empowering our team to tackle ambitious challenges head-on. By leveraging cutting-edge technology and proven project management practices, we consistently deliver high-quality infrastructure projects, regardless of their scale or complexity.

If you’re ready to be part of a team that plays a pivotal role in Ontario’s most impactful infrastructure developments, while gaining hands-on experience with industry-leading projects, we invite you to join us.

The project you will you be working on:

The Ontario Line (“OL”) is a fully integrated, stand-alone, rapid transit system that connects Ontario Science Centre to the Exhibition and Ontario Place grounds. The Northern Civil, Stations and Tunnel (“NC”) project consists of approximately 7 kms of underground subway and elevated guideway, with stations along the segment providing connections to surface bus and streetcar routes. The NC project has been divided into two main progressive design-build contracts: (1) the Elevated Guideways and Stations Contract (“EGS”) and the Pape Tunnel and Underground Station Contract (“PTUS”), with supporting Early Works.

JOB SUMMARY:

We are looking for a dependable and organized Administrative & Office Assistant to support our construction office operations. This position plays a key role in helping the project to maintain a well-functioning site or project office, while also assisting the HR team and supporting document control processes.

RESPONSIBILITIES:

Office & Site Support

• Assist the project team office in ensuring the project office is clean, organized, and fully stocked.

• Order office and breakroom supplies, maintain kitchen and common areas (e.g., coffee, snacks, cleaning supplies).

• Greet visitors, subcontractors, and vendors in a professional and friendly manner.

• Support with general upkeep of the office and communication with facilities or service providers.

Administrative Duties

• Handle day-to-day clerical tasks: filing, data entry, printing, scanning, and managing mail.

• Assist with scheduling meetings, coordinating calendars, and maintaining office logs.

• Help track deliveries, site access requests, and project-related office tasks.

HR Support

• Assist HR with onboarding and offboarding tasks such as preparing new hire packages, ID badges, and collecting required documents (tickets, certifications, etc.).

• Help coordinate toolbox talks, safety orientations, and training session logistics.

Document Control Support

•Support with organizing, labeling, and filing construction project documents,drawings, permits, and reports.

•Ensure that the latest versions of documents are properly logged and sharedwith relevant team members.

•Work with document control systems (physical and/or digital) to maintaincompliance and organization.

Other duties as requested by HR Manager

REQUIRED SKILLS, KNOWLEDGE COMPETENCIES:

•High school diploma or equivalent required; additional certification in officeadministration or HR is a plus.

•1–2 years of experience in an administrative or office support role, preferably in aconstruction.

•Comfortable working in a site-based or field office environment.

•Proficient in Microsoft Office (Word, Excel, Outlook); experience with documentcontrol systems is an asset.

•Strong attention to detail, organization, and communication skills.

•Able to handle confidential information with discretion.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Civil Engineering, Construction, and Rail Transportation

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