Office Assistant

WalterFedy; Kitchener; On-site; CAD 36,000 - 48,000; Full time

Job summary

WalterFedy is seeking an organized and approachable Office Assistant to support a welcoming and well‑structured office experience for our team, clients, and guests in Kitchener. This full-time, in-office role runs Monday to Friday from 8:00 am to 4:30 pm.

You will handle front-desk tasks, data entry, document preparation, meeting logistics, and everyday administration using Microsoft 365. The successful candidate will bring a strong team mindset, attention to detail, and a desire to learn and

Qualifications

• High school diploma required.
• Previous office or administrative experience is an asset.
• Comfort working with Microsoft 365; intermediate experience is an asset.
• Strong organization, time management, and attention to detail.
• Clear, professional communication skills—both written and verbal.
• A team-first mindset and willingness to jump in where needed.
• Curiosity, adaptability, and enthusiasm for learning new tools and processes.

Responsibilities

• Welcome internal and external stakeholders and create a positive first impression.
• Direct incoming communications and support day-to-day office coordination.
• Complete accurate data entry and maintain organized physical and digital records.
• Manage office supplies and place orders as needed.
• Prepare, format, file, and organize documents using Microsoft 365.
• Draft routine correspondence, including emails and letters.
• Book meeting rooms and assist with meeting and event setup, including seating and AV needs.
• Support report preparation using clear guidelines and established templates.
• Partner with administrative and professional staff on tasks and projects that support team and company goals.
• Continue building your administrative skills through hands‑on learning, coaching, and training.

Skills

Time management

Attention to detail

Written & verbal communication

Team player

Curiosity & learning

Education

High school diploma

Tools

Microsoft 365

Job description

Are you organized, approachable, and energized by keeping things running smoothly? As an Office Assistant at WalterFedy, you’ll help create a welcoming and well-supported office experience where our team, clients, and guests feel informed, connected, and cared for.

This is a great opportunity to build your administrative skills in a collaborative, multi‑disciplinary consulting firm where quality, teamwork, client focus, sustainability, and community are part of how we work every day. You’ll support routine office operations, learn from experienced colleagues, and play a meaningful role in helping our people do their best work.

This is a full-time, office based position requiring in-person attendance Monday through Friday from 8:00am to 4:30pm.

What You Will Do

• Welcome internal and external stakeholders and help create a positive first impression.
• Direct incoming communications and support day-to-day office coordination.
• Complete accurate data entry and maintain organized physical and digital records.
• Manage office supplies and place orders as needed.
• Prepare, format, file, and organize documents using Microsoft 365.
• Draft routine correspondence, including emails and letters.
• Book meeting rooms and assist with meeting and event setup, including seating and AV needs.
• Support report preparation using clear guidelines and established templates.
• Partner with administrative and professional staff on tasks and projects that support team and company goals.
• Continue building your administrative skills through hands‑on learning, coaching, and training.

What you bring to the table

• High school diploma required.
• Previous office or administrative experience is an asset.
• Comfort working with Microsoft 365; intermediate experience is an asset.
• Strong organization, time management, and attention to detail.
• Clear, professional communication skills—both written and verbal.
• A team-first mindset and willingness to jump in where needed.
• Curiosity, adaptability, and enthusiasm for learning new tools and processes.

Life at WalterFedy

As a national, innovative, multi-discipline design and construction collective, our ambition goes beyond great design – we are here to enhance the world around us. We need a team of agile, ambitious, and big‑picture thinkers who share our drive to harness our collective talents to do something bigger. Our team is made up of the industry's best. We share a common commitment to questioning the ordinary, infusing everything we do with creativity, and challenging our industry to redefine what’s possible.

WalterFedy strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.

Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.