Office Assistant

Aston Carter; Calgary; On-site; CAD 1,000; Full time

Job summary

Aston Carter is hiring an Office Assistant in Calgary to support daily front-desk operations. This role involves numerous responsibilities, including managing front-desk duties and providing administrative assistance across various departments, with excellent potential for career growth into an Executive Assistant position.

Qualifications

• 3+ years of experience in administrative or office assistant role.
• Proficiency in document preparation and general office software.
• Strong problem-solving and decision-making skills.

Responsibilities

• Manage front-desk duties and provide administrative support.
• Coordinate meetings and maintain organized office spaces.
• Assist in preparing reports and documentation.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Education

Bachelor's degree in Business Administration or related field

Job description

Job Title: Office Assistant

Job Description

A dynamic and growing organization is seeking a dedicated and proactive Office Assistant to support daily front-desk operations and provide administrative assistance across multiple departments. This role offers excellent potential for career growth, including advancement into an Executive Assistant position.

Key Responsibilities

• Manage front-desk duties such as greeting visitors, handling mail and couriers, answering phones, and issuing ID badges.
• Monitor and order office supplies, ensuring timely approvals and restocking.
• Maintain action logs and follow up on deadlines and deliverables.
• Assist in preparing reports, presentations, and internal documentation.
• Collaborate with internal teams on various projects and initiatives.
• Support compliance and follow-up activities related to health, safety, and operational standards.
• Perform general administrative tasks and maintain organized office spaces.
• Participate in health and safety committee meetings and maintain related documentation.
• Coordinate meetings, conferences, and other organizational events.
• Ensure meeting rooms are clean, stocked, and ready for use.
• Prepare agendas and take meeting minutes.
• Assist with merchandise inventory, order processing, and logistics.
• Provide administrative support for marketing and event planning activities.
• Handle additional administrative duties as assigned.

Required Skills & Experience

• 3+ years of experience in an administrative or office assistant role, preferably supporting HR or Health & Safety teams.
• Proficiency in document preparation, spreadsheets, and general office software.
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• High attention to detail and accuracy.
• Ability to work independently and collaboratively.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Certifications in Health & Safety or Human Resources are an asset.
• Experience with international travel coordination or event planning is a plus.
• Positive attitude, adaptability, and ability to work under pressure.
• Strong problem-solving and decision-making skills.
• Commitment to confidentiality and professional integrity.

Pay and Benefits

The pay range for this position is $21.15 - $21.15/hr.

Workplace Type

This is a fully onsite position in Calgary,AB.

À propos d'Aston Carter:

AstonCarter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à [e-mail] pour connaître d’autres options d’accommodement.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.