Office and Events Coordinator

IKO North America; Toronto; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Dental benefits

Vision benefits

Medical benefits

Life Insurance

RRSP matching

Health Spending Account

Employee Wellness

Job summary

IKO Industries Ltd. seeks an Office and Events Coordinator to manage furniture procurement, office design, and event coordination. The role blends creativity with organization to create a functional workspace and a vibrant office culture.

You will collaborate with stakeholders, source high-quality furniture, coordinate with vendors, and manage event budgets. A Bachelor’s degree and 3–5 years’ experience in related fields are preferred; strong project and vendor management skills are essential.

Qualifications

• Bachelor’s degree in Interior Design, Event Management, Business Administration, or a related field (preferred)
• 3-5 years of experience in office design, procurement, or event planning
• Strong project management skills with the ability to multitask and meet deadlines
• Proficiency in design tools (e.g., AutoCAD, SketchUp) and event management platforms is a plus
• Excellent negotiation and vendor management skills
• Creative thinker with a keen eye for aesthetics and a flair for event planning
• Outstanding communication and interpersonal skills to collaborate effectively with cross‑functional teams

Responsibilities

• Collaborating with stakeholders to align office furniture design with the company’s brand and culture
• Sourcing and procuring high-quality furniture balancing functionality, aesthetics, and budget
• Coordinating with vendors for quotes, lead times, and delivery schedules
• Reviewing, evaluating, and approving vendor quotes and proposals.
• Receiving, reviewing, and managing all incoming facility and office-related requests.
• Coordinating furniture repairs, maintenance, and troubleshooting support.
• Overseeing furniture layout and placement, ensuring ergonomic and optimal space utilization
• Maintaining an inventory of office furniture and handling repairs or replacements as needed
• Planning, organizing, and executing office events like team-building activities and corporate meetings
• Managing event budgets, ensuring cost-effectiveness without compromising quality
• Coordinating with external vendors for catering, venues, and entertainment
• Building and maintaining relationships with suppliers, event planners, and service providers
• Communicating updates and collaborate with HR and facilities teams to enhance the employee experience

Skills

Project management

Vendor management

Communication

Interpersonal skills

Education

Bachelor’s degree in Interior Design

Event Management

Business Administration

Tools

AutoCAD

SketchUp

Job description

IKO Industries Ltd. is a market leader in the manufacturing of roofing and building materials. IKO is a Canadian owned and operated business with production facilities worldwide and has many years of unparalleled success in the roofing materials industry. Quality, integrity, and trustworthiness are the values that underlie this success, and we have built this company by hiring people who hold these values. People like you!

Job Description

IKO Industries Ltd. is a market leader in the manufacturing of roofing and building materials. IKO is a Canadian owned and operated business with production facilities worldwide and has many years of unparalleled success in the roofing materials industry.

Quality, integrity, and trustworthiness are the values that underlie this success, and we have built this company by hiring people who hold these values. People like you!

We seek a proactive Office and Events Coordinator to manage furniture procurement, office design, and event coordination. This role combines creativity, organization, and attention to detail to create a functional, stylish workspace and foster a vibrant office culture.

WHAT’S IN IT FOR YOU?

• Competitive compensation/pay package
• Dental/Vision/Medical benefits
• Life Insurance
• Health Spending Account
• Employee Support and Mental Wellness
• Competitive matched retirement savings program – RRSP
• Be part of a long‑standing and stable industry leader

WHEN YOU JOIN US YOU WILL BE;

• Collaborating with stakeholders to align office furniture design with the company’s brand and culture
• Sourcing and procuring high‑quality furniture balancing functionality, aesthetics, and budget
• Coordinating with vendors for quotes, lead times, and delivery schedules
• Reviewing, evaluating, and approving vendor quotes and proposals.
• Receiving, reviewing, and managing all incoming facility and office‑related requests.
• Coordinating furniture repairs, maintenance, and troubleshooting support.
• Overseeing furniture layout and placement, ensuring ergonomic and optimal space utilization
• Maintaining an inventory of office furniture and handling repairs or replacements as needed
• Planning, organizing, and executing office events like team‑building activities and corporate meetings
• Managing event budgets, ensuring cost‑effectiveness without compromising quality
• Coordinating with external vendors for catering, venues, and entertainment
• Building and maintaining relationships with suppliers, event planners, and service providers
• Communicating updates and collaborate with HR and facilities teams to enhance the employee experience

OUR IDEAL CANDIDATE;

• Bachelor’s degree in Interior Design, Event Management, Business Administration, or a related field (preferred)
• 3-5 years of experience in office design, procurement, or event planning
• Strong project management skills with the ability to multitask and meet deadlines
• Proficiency in design tools (e.g., AutoCAD, SketchUp) and event management platforms is a plus
• Excellent negotiation and vendor management skills
• Creative thinker with a keen eye for aesthetics and a flair for event planning
• Outstanding communication and interpersonal skills to collaborate effectively with cross‑functional teams

WORK AUTHORIZATIONS AND TRAVEL;

• 20-25% within Canada and to the US

IKO Industries Ltd. is an equal opportunity employer. We are committed to diversity and inclusion and are pleased to consider all qualified applicants for employment without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.IKO Industries Ltd. encourages and welcomes applications from people with disabilities.

Accommodations are available on request for candidates taking part in all aspects of the selection process.

Benefits of Employment:

IKO recognizes that its success is due to the strength of its employees. A primary goal of IKO is to promote individual employee’s sense of accomplishment and contribution so that employees enjoy their association with IKO. The Company invests in its employees so that they are the most knowledgeable in the industry, and undertakes great efforts to nurture loyalty to, and teamwork at, IKO. We are pleased to offer competitive compensation, health care, a progressive and challenging workplace and a commitment to teamwork and integrity.

Diversity and Equal Opportunity Employment:

IKO Industries Ltd. is an equal opportunity employer. We are committed to diversity and inclusion and are pleased to consider all qualified applicants for employment without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.IKO Industries Ltd. encourages and welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.