Office Administrator, Trucking

Source Energy Services Ltd.; Peace River; On-site; CAD 42,000 - 54,000; Full time

Job summary

Source Energy Services Ltd. is seeking an Office Administrator - Trucking to support daily operations of the trucking division in Peace River, AB.

This on-site role collaborates closely with the Trucking Administrator and provides essential administrative support to the Source Trucking department. You will handle invoicing, reporting, PO creation, meeting coordination, and training document uploads, while maintaining filing systems and PPE inventory.

Qualifications

• 2-3 years of proven experience in a similar role.
• Business Administration certificate or diploma is an asset.
• Strong communication and organizational skills.

Responsibilities

• Provide administrative support to the Trucking Administrator and Source Trucking division.
• Assist with invoicing, daily reporting, fuel card management, and logbook audits.
• Creation and preparation of PO’s, match invoices to PO’s then forward to AP department.
• Order office supplies and maintain inventory.
• Assist with managing internal and external meetings and events.
• Provide employees with meeting assistance and tele-conferencing set-up.
• Assist HSE department with new hire orientations, and uploading training certificates and documents into Insight.
• PPE Inventory tracking and ordering.
• Set up and maintain manual and computerized information filing systems.
• Back up coverage for the Trucking Administrator and other administrative positions including Reception.
• Other duties as required and assigned

Skills

Communication skills

Attention to detail

Multi-tasking

Team collaboration

MS Office proficiency

Education

Business Administration certificate or diploma

Tools

Microsoft Office Suite

Job description

Peace River Mine
84550 Range Road 213
Northern Sunrise County, AB T0H3B0, CAN

• On-site
• Trucking
• Full-Time
• Requisition #: OFFIC001886

Description

Job Title: Office Administrator - Trucking

Location:Peace River, AB

The Office Administrator, Trucking assists in the daily operations of the trucking organization, ensuring compliance with transportation regulations. Additionally, this role works very closely with the Trucking Administrator and provides administrative support to the Source Trucking department in general.

Why Work With Us:

• Competitive industry wage
• Be part of a growing company
• Strong HSE culture
• Opportunities for advancement – great place to start your career
• Source invests in our employees and their success

What You’ll Be Doing:

Administrative Assistance

• Provide comprehensive administrative support to the Trucking Administrator and Source Trucking division
• Assist with invoicing and daily reporting, fuel card management, and logbook audits
• Creation and preparation of PO’s, match invoices to PO’s then forward to AP department
• Order office supplies and maintain inventory
• Assist with managing internal and external meetings and events
• Provide employees with meeting assistance and tele-conferencing set-up
• Assist HSE department with new hire orientations, and uploading training certificates and documents into Insight
• PPE Inventory tracking and ordering
• Set up and maintain manual and computerized information filing systems
• Back up coverage for the Trucking Administrator and other administrative positions including Reception
• Other duties as required and assigned

Who We’re Looking For:

• Minimum 2-3 years of proven experience in a similar role
• Business Administration certificate or diploma an asset
• Flexibility to adapt to dynamic situations in a fast-paced, ever-changing environment
• Excellent oral and written communication skills
• High attention to detail and accuracy
• Demonstrated ability to work both independently and as part of a team
• Ability to coordinate multiple projects within tight timelines
• Pro-active, enthusiastic and positive demeanor
• Intermediate to advanced experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Teams

What Will Help You Succeed:
We are looking for individuals with a positive, customer service focused personality who enjoy helping others. Individuals must be self-motivated and adaptable to change. Other things that will help you succeed in this role include:

• You thrive working as part of a team, pitching in wherever you are needed most
• Able to work well with others and maintain a positive attitude in high-pressure situations
• Strong interpersonal skills: ability to build relationships with peers both in the Grande Prairie office and in remote locations
• Exceptional communication skills: written and verbal
• Solid problem-solving skills with a proactive pursuit of improvement
• Demonstrated ability to multi-task and work in a fast-paced office setting
• Able to take direction and work with minimal daily supervision
• Strong attention to detail and highly organized
• Able to maintain confidentiality of sensitive information

About Source Energy Services:

Source Energy Services is a company that focuses on the integrated production and distribution of frac sand, as well as the distribution of other bulk completion materials not produced by Source. Source provides its customers with an end-to-end solution for frac sand supported by its Wisconsin and Peace River mines and processing facilities, its Western Canadian terminal network and its “last mile” logistics capabilities, including its trucking operations, and Sahara, a proprietary well site mobile sand storage and handling system.

Source’s full-service approach allows customers to rely on its logistics platform to increase reliability of supply and to ensure the timely delivery of frac sand and other bulk completion materials at the well site.