Office Administrator (Rosedale Family Office)

Wellington-Altus; Toronto; On-site; CAD 25,000 - 28,000; Full time

Job summary

LMC Healthcare in Etobicoke, ON is seeking a Medical Assistant/Medical Office Administrator to support our Etobicoke clinic.

You will prepare patients for evaluation, review medication lists, and document in the EMR. The role involves coordinating patient flow, scheduling, and assisting with administrative duties across departments to ensure coordinated care.

Qualifications

• Experience as MA, Nurse or PSW in a medical office setting.
• Proficient in Electronic Medical Records and medical terminology.
• Strong computer and typing skills, with good communication.

Responsibilities

• Prepares the patient for the provider's evaluation and records medical history.
• Reviews medication lists for accuracy and updates EMR accordingly.
• Coordinates patient flow and provider schedules within the clinic.
• Maintains exam rooms and orders supplies as needed.
• Handles check-in/check-out duties, calls, voicemails, and patient emails.
• Assists with scheduling referrals and diagnostic services.

Skills

Medical terminology

EMR knowledge

Medical office administration

Patient scheduling

Communication skills

Telephone handling

Education

Medical Assistant (MA) or Nurse

PSW background

Tools

EMR software

Clinic scheduling system

Job description

LMC Healthcare (LMC) is Canada’s largest specialist care provider in diabetes & endocrinology.

We’re transforming diabetes care by making it more accessible, comprehensive, and patient-centric than ever before.

LMC has 11 multi-disciplinary centers of excellence located in 2 provinces (Alberta & Ontario).

Our 50+ Endocrinologists, many of whom are nationally renowned for their areas of expertise, are supported by an interdisciplinary team of highly qualified professionals.

Our growing team is looking for a Medical Assistant/ Medical Office Administrator who can work for us on a permanent full-time basis supporting our LMC Etobicoke clinic (1723 Kipling Avenue, suite 2B, Etobicoke).

Responsibilities: Medical Assistant Prepares the patient for the provider’s evaluation, which includes but is not limited to: documenting medical history, measuring vital signs, and recording the information in the patient's chart appropriately. Reviews the patient’s medication list for accuracy, and records patient’s social and medical history in the Electronic Medical Record (EMR).

Coordinates the flow of patients within the clinic to ensure the efficient use of the facility and the providers’ schedules. Ensures that patient’s required investigations are available and liaises with medical facilities or by means of electronic software. Promotes comprehensive and coordinated patient care by ensuring that the patient has access to, and is aware of, the entire LMC multidisciplinary team.

Prepares the examination rooms with necessary medical and office supplies.

Attends required departmental and companywide meetings.

Assists with various administrative duties, as assigned.

Individuals in this position will be cross trained by other departments to be able to assist them should the need arise Medical Office Administrator Performs check-in and check-out duties Manages phone calls, voicemails and patient emails Maintains providers' schedule including confirming, scheduling and provider templates.

Reviews and updates patient's health records.

Coordinates the patients' visits across LMC's multidisciplinary services.

Ensures that patients' required investigations are available and liaises with medical facilities or by means of electronic software.

Assisting with scheduling referrals and diagnostic service appointments for all patients.

Uploads Faxes and Scans in a timely manner.

Addresses patients' concerns or inquiries.

Handles incoming and outgoing mail, and shipments.

Maintains and orders the office and medical supplies, materials, and equipment.

Responds to physician-assigned tasks and inquiries.

Processes patient's accounts receivables and payable (credit card, debit, and cash payments).

Completes third party forms and letters in compliance with legal requirements.

Attends required departmental and companywide meetings.

Assists with various administrative duties, as assigned.

Medical Assistant support, as needed Requirements Previous experience as a Personal Support Worker, Medical Laboratory or Pharmacy Technician.

Previous experience as a Medical Assistant (MA) or Nurse.

Experience working in a medical office environment.

Proficient in medication review.

Proficient knowledge of Electronic Medical Records.

Sound knowledge of medical terminology.

Proficient computer and typing skills.

Compensation range : The expected compensation for the position is $18-$20/hourly.

Actual compensation will be based on a candidate's credentials, experience and geographic location in which the position is located.

AI Disclosure : LMC does not use Artificial Intelligence (AI) to screen, assess or select candidates for this position.

Position Vacancy : This position is for an existing vacancy.

LMC Healthcare is an organization committed to ensuring accessible services and communications to individuals with disabilities.

Once an applicant has been selected for an interview, requests for accommodation can be made at any stage of the recruitment process.

Applicants need to make their accommodation needs known when contacted. We thank all candidates, however, only those candidates selected for an interview will be contacted.