Office Administrator, Part Time

Compass Group Canada; Fredericton; On-site; CAD 36,000 - 48,000; Full time

Job summary

Compass Group Canada is seeking an organized Office Administrator to support our School Lunch Program. You will coordinate online lunch orders, maintain records, and assist with general office duties to ensure smooth operations.

The role requires strong Excel skills, attention to detail, and excellent communication. You will work closely with kitchen staff, delivery teams, and school representatives to manage schedules and reports.

Qualifications

• Minimum 2 years of office administration experience.
• Advanced proficiency in Microsoft Excel, including formulas, sorting, reporting.
• Strong knowledge of Microsoft Office Suite (Word, Outlook, Excel).
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently with minimal supervision.

Responsibilities

• Process and manage daily online lunch orders and verify accuracy.
• Distribute order reports to kitchen and delivery teams; coordinate changes.
• Maintain electronic records; create and manage Excel spreadsheets.
• Generate daily, weekly, and monthly reports; track participation numbers.
• Support scheduling, correspondence, and general office duties.
• Coordinate with kitchen staff, delivery personnel, and school representatives; communicate menu changes and dietary needs.

Skills

Organizational skills

Time management

Communication

Multitasking

Independent worker

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Office Suite

Job description

We are seeking a highly organized and detail-oriented Office Administrator to support the daily operations of our School Lunch Program. The successful candidate will be responsible for coordinating online lunch orders, maintaining accurate records, and assisting with administrative functions to ensure the smooth operation of the program.

The ideal candidate will have strong computer skills, significant experience using Microsoft Excel, excellent organizational abilities, and a commitment to providing outstanding customer service.

Key Responsibilities

Order Management

• Process and manage daily online lunch orders.
• Verify order accuracy and distribute order reports to kitchen and delivery teams.
• Coordinate order changes, cancellations, and special requests.
• Monitor ordering deadlines and communicate reminders as needed.

Data Entry & Reporting

• Maintain accurate electronic records of orders, payments, and customer information.
• Create, update, and manage spreadsheets using Microsoft Excel.
• Generate daily, weekly, and monthly reports.
• Track participation numbers and provide data analysis to management.
• Reconcile order records and identify discrepancies.

Administrative Support

• Maintain organized filing systems, both electronic and paper-based.
• Assist with scheduling, correspondence, and general office duties.
• Prepare reports, meeting materials, and administrative documents.
• Support inventory and purchasing records as required.

Coordination & Communication

• Work closely with kitchen staff, delivery personnel, and school representatives.
• Ensure accurate communication regarding menu changes, allergies, and special dietary needs.
• Help coordinate program activities and operational schedules.

Qualifications

Required

• Minimum 2 years of office administration experience.
• Advanced proficiency in Microsoft Excel, including:
  • Formulas and functions
  • Sorting and filtering data
  • Creating reports and spreadsheets
  • Data entry and record management
• Strong knowledge of Microsoft Office Suite (Word, Outlook, Excel).
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently with minimal supervision.

What’s in it for you?

• Join an award-winning culture. We have been recognized for being a Great Place to Work, in addition to being selected as a FORTUNE Global 500 Company, Best Workplaces Retail & Hospitality, and FORTUNE World's Most Admired Companies.
• The opportunities with us are endless. As the world's largest food and support services company, we offer an extensive range of learning and career opportunities for all our associates.
• Health & Safety. The health and safety of our associates, clients and guests has always been our top priority. We have the right processes in place to ensure our teams have the support they need to stay safe, while helping to keep our guests safe.
• Health Benefits. For our eligible associates, we offer comprehensive health, vision, and dental care coverage.
• A Focus on Mental Health and Wellness. Our Mental Health and Well-Being initiative was created to share credible resources with our associates and the communities we serve on a variety of topics, including mental, physical, spiritual, and financial wellbeing. We also have an Employment Assistance Program which provides our associates with access to 24/7 support, resources, and information.
• We are as diverse as our guests. We are as diverse as the people and communities we serve, and we know that’s one of our greatest strengths. We're committed to building an inclusive workplace where people feel respected, supported, and able to grow, with fair opportunities for all. Our Employee Resource Groups (ERGs) create space for connection, deepen cultural awareness, and build appreciation of diverse perspectives across our teams - strengthening our culture and helping people feel a true sense of belonging.

For accommodation requests during the hiring process, please contact [e-mail] for further information.