Office Administrator / Assistant

Square Yards Canada; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading real estate company in Toronto is seeking an Administrative Assistant to manage front desk operations and support administrative tasks. This full-time role requires proficiency in Microsoft Office, excellent interpersonal skills, and the ability to multi-task effectively. With an entry-level position, candidates should have 1-2 years of relevant experience in an office environment.

Qualifications

• 1-2 years of relevant experience in an office environment.
• Excellent interpersonal skills.
• Comfortable multi-tasking and prioritizing tasks without guidance.

Responsibilities

• Manage front desk operations and administrative tasks.
• Prepare offers, amendments, and related documents.
• Ensure compliance and documentation accuracy for all transactions.

Skills

Proficient in Microsoft Office

Interpersonal Skills

Multi-tasking

Prioritization

Job description

Direct message the job poster from Square Yards Canada

Administrative Assistant

Greetings from Square Yards Real Estate Inc.

Square Yards is currently hiring an Administrative Assistant. The position's primary duties include managing the front desk and performing other administrative tasks.

Work Hours : Monday to Friday, 10 : 00 AM to 6 : 00 PM

Office Location : North York

Duties and Responsibilities

• Broker Load – Input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions, etc.), enter listing information and appointment instructions
• Offer – Preparation of offers, amendments, waivers, and other related forms / documents
• Agent Activities – Booking of open house, preparation of feature sheets, photocopying and filing of all listings and legal documents
• Review all transactions and ensure they are completed and recorded as per company policy. Ensure they are in good order and compliant
• Perform duties such as preparation of invoices and collection of invoices
• Prepare trade record sheets and other required deal-related documents
• Ensure all deal-related paperwork is properly filed, updated, and maintained as per company policy
• Ensure all deal-related paperwork is forwarded to appropriate parties as per company policy
• Assist with general accounting tasks as required
• Other duties as assigned.

Requirements

1-2 years of relevant experience in an office environment

Proficient in Microsoft Office

Comfortable multi-tasking and prioritizing tasks without guidance

Excellent interpersonal skills

Job Type : Full-time

Pay : $19 per hour

Schedule :

8 hour shift

Experience :

Administrative assistant : 1-2 years (preferred)

Seniority level : Entry level

Employment type : Full-time

Job function : Administrative

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