Office Administrator

Njoyn; Vaughan; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

The City of Vaughan is seeking an experienced administrative professional to support the Area Recreation Supervisor and centre staff at the Father Ermanno Buffon Community Centre. You will recruit, train, supervise, and schedule admin personnel, manage payroll, deposits and financial reports, and handle customer inquiries with a focus on excellent service.

You will oversee revenues, purchasing, payments, petty cash, and reporting, while coordinating registrations, counter functions, and

Qualifications

• Diploma in Business Administration or related field.
• Minimum four years coordinating staff in public service.
• Strong organizational and communication skills; able to write reports.
• Customer service oriented with teamwork experience.
• Proficient with MS Word, Excel, Outlook; ERP systems knowledge.
• Flexible hours including evenings and weekends; valid G license.

Responsibilities

• Provide clerical support to the Area Recreation Supervisor and staff.
• Recruit, train, oversee and schedule admin staff; manage payroll and deposits.
• Monitor staff activities, respond to emergencies, prepare financial reports.
• Handle revenues, purchasing, payments, petty cash, and bank deposits.
• Liaise with residents and agencies; assist with registrations and counter functions.
• Maintain purchasing files and inventory; support program promotion.

Skills

Organizational skills

Communication skills

Report writing

Problem solving

Audit skills

Grammar skills

Education

Community College Diploma in Business Administration or related discipline

Tools

MS Word

MS Excel

MS Outlook

CLASS

JD Edwards

Aqual

Job description

Union: CUPE 905 FT Clerical and Technical

Vacancy Type: Existing

Physical Location: Father Ermanno Buffon Community Centre

Vaughan is a city on the move. With a downtown core rising from the ground, a state-of-the-art hospital under construction and a bustling subway, these exciting projects are transforming the community. Be part of something amazing and build your career at the City of Vaughan.

As one of the fastest growing municipalities in Canada, we are committed to providing a thriving work environment, excellent benefits, learning and growth opportunities and a place where collaboration and teamwork is fostered. Excellence demands brilliant personalities, visionary thinking and a passion for public service. Vaughan is your place to grow

Position Overview

Provides direct clerical support to the Area Recreation Supervisor and the centres program staff with all related functions including recruiting, training, overseeing and scheduling the admin PT staff; maintaining centres payroll, and preparing bank deposits. Assists with monitoring work activities of assigned staff. Responds to emergencies as required. Responsible for all aspects of recreation administration within a center relating to revenues, sales, purchasing, payments, petty cash, financial summaries, balancing, auditing and securing all revenues for daily bank deposits and produces reports on same. Liaises with, responds to and appropriately handles customer complaints and inquiries from residents and agencies. Recommends and implements office procedures and improvements. Provides administrative lead for PR support for all registration, membership and counter functions including keyboarding and cashiering. Maintains purchasing files, office inventory, compiles statistical information and provides support and advice to Centre staff as required. Promotes programs and services throughout the community, including schools and user groups.

Qualifications and Experience

• Community College Diploma in Business Administration or related discipline.
• Minimum four (4) years related work including coordinating the work of others in a public service environment.
• Strong organizational, communication, report writing, problem solving, audit/analytical and grammar skills.
• Superior customer service skills including working collaboratively with staff teams, agencies, and external contacts in a high volume, open concept environment with multiple distractions.
• Competency in personal computers and associated software (MS Word, MS Excel, MS Outlook, CLASS, JD Edwards, Aqual).
• Must be prepared to work flexible hours involving evenings and weekends at various locations.
• Valid Ontario Class G license and a reliable vehicle to use on company business.
• Current holder of standard First Aid certification.

Please note that only candidates selected for interviews will be contacted.

The City of Vaughan is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The City of Vaughan is also committed to providing accommodations for people with disabilities. Please contact [e-mail] if you require an accommodation, and we will work with you to meet your needs.