Office Administrator

Kindred Construction Ltd.; Vancouver; On-site; CAD 42,000 - 54,000; Full time

Job summary

Kindred Construction Ltd. is seeking an Office Administrator to welcome visitors and lead daily office operations from our East Vancouver site. This on-site role supports the People & Culture team and contributes to a positive work culture. Hours are 8:30am–5:00pm, Monday–Friday, in Vancouver.

The successful candidate will manage phones, mail, inventory, boardroom scheduling, and education registrations, while fostering a collaborative, efficient office environment.

Qualifications

• Related experience in an office environment.
• General customer service experience is an asset.
• Communications or Human Resources education an asset.
• Ability to prioritize, multi-task and meet deadlines.
• Desire to take ownership and responsibility for the job.
• Proficient use of Microsoft Office, including Word, Excel, etc.

Responsibilities

• Greet visitors and manage front-desk duties to ensure a warm, professional welcome.
• Handle daily phone, mail, and general office administration tasks.
• Maintain inventory, organize boardrooms, and manage kitchen supplies.
• Coordinate scheduling of boardrooms and catering needs.
• Administer corporate cell phone accounts and track related expenses.
• Register employees for training courses and monitor education allowances.
• Maintain internal lists and liaison with Building Manager on facilities.
• Manage Office Access FOB issuance and collection.
• Support events and social activities with the People and Culture team.
• Assist with office maintenance and vendor interactions as needed.

Skills

Office experience

Customer service

Multi-tasking

Ownership mindset

Attention to detail

Education

Communications education

HR education

Tools

Microsoft Office

Job description

Summary Of Position

Reporting to the People & Culture Director, the Office Administrator is responsible for greeting visitors and providing a warm, professional welcome to Kindred. The successful candidate is a multi-talented, outgoing self-starter who leads office administration and management. The position offers the opportunity to be a key contributor to positive work culture and office efficiency. Hours for this role is 8:30am to 5:00pm, Monday to Friday on site in our East Vancouver office.

• Daily phone, mail, and office administration
• Manages inventory and maintains cleanliness of general office space, boardrooms, supply cabinets, and kitchen
• Manages scheduling of boardrooms and coordinates catering when needed
• Sets up, monitors, and facilitates Corporate Cell Phone accounts
• Coordinates registration for education and training courses and tracks expenses against education allowances for all employees
• Maintains all internal reference and phone lists, issuing updates as required
• Coordinates with Building Manager with regards to maintenance issues in the office
• Tracks issuance and collection of Office Access FOB’s
• Initiates and foster positive, enjoyable, and inclusive work environment, collaborating with People and Culture team to plan company events and socials
• Other duties as assigned or interested
• Kindred Fleet of Cars – Booking maintenance, picking up commercial decals, prearranging online and paying with credit cards. Booking appointments and getting it in car owners calendars. (4 Kindred).
• Office Maintenance issues – air conditioning/heating, dealing with garbage (new garbage’s, etc. dealing with city for locked bins), stairs (BC Hardwood), cleaning company (supplies, event notices), Flow charging station (cancel), water cooler
  

Summary Of Position

Reporting to the People & Culture Director, the Office Administrator is responsible for greeting visitors and providing a warm, professional welcome to Kindred. The successful candidate is a multi-talented, outgoing self-starter who leads office administration and management. The position offers the opportunity to be a key contributor to positive work culture and office efficiency. Hours for this role is 8:30am to 5:00pm, Monday to Friday on site in our East Vancouver office.

Roles & Responsibilities

• Daily phone, mail, and office administration
• Manages inventory and maintains cleanliness of general office space, boardrooms, supply cabinets, and kitchen
• Manages scheduling of boardrooms and coordinates catering when needed
• Sets up, monitors, and facilitates Corporate Cell Phone accounts
• Coordinates registration for education and training courses and tracks expenses against education allowances for all employees
• Maintains all internal reference and phone lists, issuing updates as required
• Coordinates with Building Manager with regards to maintenance issues in the office
• Tracks issuance and collection of Office Access FOB’s
• Initiates and foster positive, enjoyable, and inclusive work environment, collaborating with People and Culture team to plan company events and socials
• Other duties as assigned or interested
• Kindred Fleet of Cars – Booking maintenance, picking up commercial decals, prearranging online and paying with credit cards. Booking appointments and getting it in car owners calendars. (4 Kindred).
• Office Maintenance issues – air conditioning/heating, dealing with garbage (new garbage’s, etc. dealing with city for locked bins), stairs (BC Hardwood), cleaning company (supplies, event notices), Flow charging station (cancel), water cooler
  

What we’re looking for

• Related experience in an office environment
• General customer service experience is an asset
• Communications or Human Resources education an asset
• Ability to prioritize, multi-task and meet deadlines
• Desire to take ownership and responsibility for the job
• Proficient use of Microsoft Office, including Word, Excel, etc.

Kindred Construction is an equal opportunity employer that does not tolerate discrimination in the workplace. We believe in the power of a shared table to bring people together in an environment of mutual respect - it is at the core of our Team Built culture. Equal employment opportunities are available to all applicants and existing teammates without regard to race, colour, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, national origin, age, physical and mental/invisible disability, marital status, and any other characteristic covered by appropriate law.