Office Administrator

Kindred Construction; Vancouver; On-site; CAD 42,000 - 56,000; Full time

Job summary

Kindred Construction Ltd. is seeking an Office Administrator for our East Vancouver office. The role involves greeting visitors, coordinating day-to-day office operations, and supporting a positive work culture.

Hours are 8:30am to 5:00pm, Monday to Friday, with on-site work at our East Vancouver location. The successful candidate will handle admin tasks, supply management, boardroom scheduling, event coordination, and general office upkeep.

Qualifications

• Experience in an office environment is required.
• Customer service experience is an asset.
• Communications or HR education is an asset.
• Ability to prioritize, multi-task and meet deadlines.

Responsibilities

• Greet visitors and provide a warm, professional welcome.
• Manage daily phone, mail, and office tasks.
• Maintain cleanliness and organization of common spaces and boardrooms.
• Coordinate scheduling of boardrooms and catering as needed.
• Manage Corporate Cell Phone accounts setup and monitoring.

Skills

Office administration

Customer service

Multi-tasking

Ownership mindset

Prioritization

Education

Communications or HR education (asset)

Tools

Microsoft Office Suite

Job description

SUMMARY OF POSITION

Reporting to the People & Culture Director, the Office Administrator is responsible for greeting visitors and providing a warm, professional welcome to Kindred. The successful candidate is a multi-talented, outgoing self-starter who leads office administration and management. The position offers the opportunity to be a key contributor to positive work culture and office efficiency. Hours for this role is 8:30am to 5:00pm, Monday to Friday on site in our East Vancouver office.

Roles & Responsibilities

• Daily phone, mail, and office administration
• Manages inventory and maintains cleanliness of general office space, boardrooms, supply cabinets, and kitchen
• Manages scheduling of boardrooms and coordinates catering when needed
• Sets up, monitors, and facilitates Corporate Cell Phone accounts
• Coordinates registration for education and training courses and tracks expenses against education allowances for all employees
• Maintains all internal reference and phone lists, issuing updates as required
• Coordinates with Building Manager with regards to maintenance issues in the office
• Tracks issuance and collection of Office Access FOB's
• Initiates and foster positive, enjoyable, and inclusive work environment, collaborating with People and Culture team to plan company events and socials
• Other duties as assigned or interested
• Kindred Fleet of Cars – Booking maintenance, picking up commercial decals, prearranging online and paying with credit cards. Booking appointments and getting it in car owners calendars. (4 Kindred).
• Office Maintenance issues – air conditioning/heating, dealing with garbage (new garbage's, etc. dealing with city for locked bins), stairs (BC Hardwood), cleaning company (supplies, event notices), Flow charging station (cancel), water cooler

What we’re looking for

• Related experience in an office environment
• General customer service experience is an asset
• Communications or Human Resources education an asset
• Ability to prioritize, multi-task and meet deadlines
• Desire to take ownership and responsibility for the job
• Proficient use of Microsoft Office, including Word, Excel, etc.

Kindred Construction is an equal opportunity employer that does not tolerate discrimination in the workplace. Webelieve in the power of a shared table to bring people together in an environment of mutual respect – it is at thecore of our Team Built culture. Equal employment opportunities are available to all applicants and existingteammates without regard to race, colour, religion, sex, sexual orientation, gender identity, gender expression,pregnancy, national origin, age, physical and mental/invisible disability, marital status, and any other characteristiccovered by appropriate law.