Office Administrator

Fitzii, Inc.; Niagara Falls; On-site; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Benefits

Paid time off

Career growth opportunities

Company events

Job summary

Design Electronics is seeking an Office Administrator to own the administrative functions across finance, HR, and office operations. This role involves coordinating payroll, invoicing, and expense controls, while supporting onboarding, records management, and HR processes.

The successful candidate will manage ERP systems, multi-currency accounting, and provide professional, confidential support to Directors in a fast-paced tech environment.

Qualifications

• 3+ years of office administration or office management experience.
• 3+ years of finance or accounting experience with a focus on controls, process and reporting.
• Demonstrated experience owning end-to-end payroll processing.
• Working knowledge of ERP and accounting systems, including multi-currency.
• Strong Microsoft Office skills, particularly Excel.
• Sound judgement and attention to detail with time-sensitive work.
• Excellent written and verbal communication and a collaborative, outgoing style.
• Integrity and discretion in handling confidential personnel and financial information.
• Assets: project management experience; knowledge of the AV integration or technology industry.

Responsibilities

• Support customer billing, accounts receivable, collections and payment posting.
• Support the employee and management expense process, including follow-up and reconciliation.
• Route invoices to the right approvers and follow them through to completion.
• Administer office, building and recurring expenses and subscriptions, and support budget preparation.
• HR administration
• Coordinate onboarding, offboarding and new employee orientation
• Maintain personnel records, HR documentation and time-off tracking
• Support benefits administration and employee training programs
• Plan social events, team-building and recognition initiatives
• Provide administrative support performance review, coaching, and career pathing processes
• Escalate HR matters that need management or external HR support
• Oversee daily office operations, supplies, equipment, vendors and building maintenance
• Coordinate meetings, company events and travel
• Manage correspondence, phone calls and visitors, and prepare memos, reports and presentations
• Plan and track corporate services projects with department heads, keeping management informed
• Maintain administrative procedures and identify process improvements
• Provide administrative support to Directors

Skills

Attention to detail

Written and verbal communication

Problem solving

Team collaboration

Education

College diploma or university degree in business administration, accounting, human resources or communications

Tools

Excel

ERP systems

Accounting software

Job description

Design Electronics “DE” is a leading technology integration firm specializing in providing innovative solutions to businesses and clients in various industries. We pride ourselves on our commitment to excellence, cutting-edge technology, and superior customer service.

Design Electronics provides complete, turn-key technology and AV services, with a team dedicated to ensuring seamless integration through every stage of the installation process, which guarantees customer loyalty and retention.

About the Role

Reporting to the Director, People & Culture, the Office Administrator owns the administrative functions of the business across finance, HR, office operations, and corporate services. This is an ownership role: when something falls within your area, you see it through to completion, whether that means doing the work yourself, coordinating others, following up, or escalating issues. You’ll work closely with our Finance Coordinator, who supports accuracy and controls within several of these processes.

What You’ll Do

• Support customer billing, accounts receivable, collections and payment posting
• Support the employee and management expense process, including follow-up and reconciliation
• Route invoices to the right approvers and follow them through to completion
• Administer office, building and recurring expenses and subscriptions, and support budget preparation
• HR administration
• Coordinate onboarding, offboarding and new employee orientation
• Maintain personnel records, HR documentation and time-off tracking
• Support benefits administration and employee training programs
• Plan social events, team-building and recognition initiatives
• Provide administrative support performance review, coaching, and career pathing processes
• Escalate HR matters that need management or external HR support
• Office and corporate services
• Oversee daily office operations, supplies, equipment, vendors and building maintenance
• Coordinate meetings, company events and travel
• Manage correspondence, phone calls and visitors, and prepare memos, reports and presentations
• Plan and track corporate services projects with department heads, keeping management informed
• Maintain administrative procedures and identify process improvements
• Provide administrative support to Directors

What You Bring

• College diploma or university degree in business administration, accounting, human resources or communications
• 3+ years of office administration or office management experience, ideally in a small business
• 3+ years of finance or accounting experience with a focus on controls, process and reporting
• Demonstrated experience owning end-to-end payroll processing
• Working knowledge of ERP and accounting systems, including multi-currency
• Strong Microsoft Office skills, particularly Excel
• Sound judgement, strong problem-solving skills and attention to detail, with the ability to prioritize time-sensitive work
• Excellent written and verbal communication and a collaborative, outgoing style
• Integrity and discretion in handling confidential personnel and financial information
• Assets: project management experience; knowledge of the AV integration or technology industry

What We Offer

Benefits, paid time off, career growth opportunities, company events