Office Administrator

Design Electronics; Niagara Falls; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Benefits

Paid time off

Career growth opportunities

Company events

Job summary

Design Electronics is Canada-based, delivering turnkey technology and AV services. The Office Administrator will own finance, HR, and office operations, coordinating with the Finance Coordinator to ensure accuracy and controls across processes.

You will handle billing, invoicing, onboarding, payroll processing, records, vendor management, events, and executive support in a dynamic, confidential environment.

Qualifications

• 3+ years of office administration or office management experience in a small business.
• 3+ years of finance or accounting experience with focus on controls, process and reporting.
• Demonstrated end-to-end payroll processing experience.
• Working knowledge of ERP and accounting systems, including multi‑currency.
• Strong MS Office skills, particularly Excel.
• Excellent written and verbal communication with a collaborative style.
• Integrity and discretion handling confidential information.
• Assets: project management experience; knowledge of AV integration or technology industry.

Responsibilities

• Support customer billing, accounts receivable, collections and payment posting.
• Support expense processes for employees and management, including follow‑up and reconciliation.
• Route invoices to approvers and track to completion.
• Administer office expenses, subscriptions, and assist with budget prep.
• Coordinate onboarding, offboarding, and new employee orientation.
• Maintain personnel records and HR documentation; track time off.
• Support benefits administration and employee training programs.
• Plan social events, team‑building, and recognition initiatives.
• Provide admin support for performance reviews, coaching, and career pathing.
• Escalate HR matters needing management or external HR support.
• Oversee daily office operations, supplies, equipment, vendors, and building maintenance.
• Coordinate meetings, company events, and travel.
• Manage correspondence, phone calls and visitors; prepare memos and reports.
• Plan corporate services projects with department heads; keep management informed.
• Maintain admin procedures and identify process improvements.
• Provide admin support to Directors.

Skills

Office management

Payroll processing

Excel

Multicurrency accounting

Time management

Communication

Attention to detail

Problem solving

Collaboration

Education

College diploma or university degree in business administration, accounting, human resources or communications

Tools

ERP systems

Accounting software

Job description

Design Electronics “DE” is a leading technology integration firm specializing in providing innovative solutions to businesses and clients in various industries. We pride ourselves on our commitment to excellence, cutting‑edge technology, and superior customer service.

Design Electronics provides complete, turn‑key technology and AV services, with a team dedicated to ensuring seamless integration through every stage of the installation process, which guarantees customer loyalty and retention.

About the Role

Reporting to the Director, People & Culture, the Office Administrator owns the administrative functions of the business across finance, HR, office operations, and corporate services. This is an ownership role: when something falls within your area, you see it through to completion, whether that means doing the work yourself, coordinating others, following up, or escalating issues. You’ll work closely with our Finance Coordinator, who supports accuracy and controls within several of these processes.

What You’ll Do

• Support customer billing, accounts receivable, collections and payment posting
• Support the employee and management expense process, including follow‑up and reconciliation
• Route invoices to the right approvers and follow them through to completion
• Administer office, building, and recurring expenses and subscriptions, and support budget preparation

HR administration

• Coordinate onboarding, offboarding, and new employee orientation
• Maintain personnel records, HR documentation, and time‑off tracking
• Support benefits administration and employee training programs
• Plan social events, team‑building, and recognition initiatives
• Provide administrative support for performance review, coaching, and career pathing processes
• Escalate HR matters that need management or external HR support

Office and corporate services

• Oversee daily office operations, supplies, equipment, vendors, and building maintenance
• Coordinate meetings, company events, and travel
• Manage correspondence, phone calls and visitors, and prepare memos, reports and presentations
• Plan and track corporate services projects with department heads, keeping management informed
• Maintain administrative procedures and identify process improvements
• Provide administrative support to Directors

What You Bring

• College diploma or university degree in business administration, accounting, human resources or communications
• 3+ years of office administration or office management experience, ideally in a small business
• 3+ years of finance or accounting experience with a focus on controls, process and reporting
• Demonstrated experience owning end‑to‑end payroll processing
• Working knowledge of ERP and accounting systems, including multi‑currency
• Strong Microsoft Office skills, particularly Excel
• Sound judgement, strong problem‑solving skills and attention to detail, with the ability to prioritize time‑sensitive work
• Excellent written and verbal communication and a collaborative, outgoing style
• Integrity and discretion in handling confidential personnel and financial information
• Assets: project management experience; knowledge of the AV integration or technology industry

What We Offer

Benefits, paid time off, career growth opportunities, company events