Project Administrator

Ledcor; Merritt; On-site; CAD 47,000 - 64,000; Full time

Job summary

Ledcor in Merritt, BC is seeking a detail-driven Project Administrator to coordinate administrative and operational activities across multiple initiatives. You will support document control, onboarding, scheduling, and field communications to keep the project running smoothly.

Your strong organization, problem-solving mindset, and ability to work independently will help you improve processes and contribute to project performance in a fast-paced, construction-focused environment.

Qualifications

• Diploma in Office/Business Administration or equivalent.
• 2–4 years of progressively responsible office administration experience, preferably in construction.
• Proficient in MS Office and project management tools.
• Strong written and verbal communication; able to multi-task.
• Analytical skills for auditing and organizing documents.

Responsibilities

• Coordinate site requirements for employees working onsite.
• Support document procedure: receiving, filing, and notifications.
• Carry out diverse administrative and operational duties within the department.
• Onboard workers, manage workforce shift schedules, and coordinate vehicle/equipment passes.
• Communicate with management, field personnel, clients, subcontractors, and visitors.
• Assist and act as a resource to management and other departments.
• Maintain databases and provide reporting metrics; offer technical support.
• Compose correspondence and documents as required.
• Troubleshoot department processes to improve products and service.

Skills

Strong communication

Interpersonal skills

Problem solving

Self-starter

Independent work

Multi-tasking

Listening skills

Education

Diploma in Office/Business Administration

Tools

Microsoft Office

Project management tools

Job description

Description

You are an energetic, detail-driven administrative professional with document control experience, who thrives in a fast-paced, project-focused environment. As our Project Administrator, you’ll play a key role in keeping the project running smoothly by coordinating administrative and operational activities across multiple initiatives. You’re a natural problem solver who looks for smarter, more efficient ways to improve processes and elevate project performance.

Essential Responsibilities

• Utilize project management software to coordinate site requirements for employees working onsite
• Support the administration of the document procedure, through receiving, filing and pertinent team notifications
• Carry out a wide range of diverse, sensitive, administrative, operational, and technical duties within the department
• Support administrative tasks related to workforce management, including onboarding workers in the system, managing workforce shift schedules, and coordinating vehicle and equipment pass registrations
• Interface and communicate (written and oral) with all levels of management, field personnel, clients, subcontractors, and visitors
• Provide assistance and act as a resource to management and co-workers across different departments
• Maintain appropriate databases for necessary reporting metrics and provide technical support to team members as needed
• Compose correspondence, memoranda, and other documents as required.
• Troubleshoot and debrief with department processes to continually improve products, service, and support provided

Qualifications

• Diploma in Office/Business Administration or a related program, or an equivalent combination of education and experience
• 2-4 years of increasingly responsible office administration experience, preferably in a construction environment supporting management roles
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and project management tools. Familiarity with project scheduling and database management is an asset
• Superior ability to multi-task, manage interruptions, and handle deadlines efficiently
• Analytical expertise in auditing, editing, and ensuring the accuracy and organization of all documents, reports, presentations, and data
• Strong written and verbal communication skills
• Exceptional interpersonal, problem-solving, and listening skills.
• Self-starter with the ability to work independently and collaborate effectively with team members

Compensation

$46,800.00 - $64,350.00

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience, knowledge, skills, education and location.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Additional Information

The Ledcor Group of Companies is one of North America’s most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page.

• , Merritt, BC