Office Administrator

Eagle Aircraft Inc; Central Ontario; On-site; CAD 32,000 - 40,000; Full time

Job summary

Eagle Aircraft Inc in Ontario is seeking an organized Office Administrator with at least 5 years in running an office. This hands-on role supports day-to-day operations of a busy aviation office, helping ensure accurate records and smooth workflows.

You will handle phones, bookkeeping, invoicing, vendor orders, and AR/AP tasks, contributing to reliable financials and timely communications with pilots, customers, and suppliers.

Qualifications

• Minimum 5 years of experience running or administering an office.
• Strong organizational skills and high attention to detail.
• Experience with bookkeeping and accounts receivable/payable processes.
• Comfortable managing multiple priorities in a fast-paced environment.
• Strong verbal and written communication skills.
• Proficiency with standard office and accounting software.

Responsibilities

• Answering phones and serving as the first point of contact for customers, pilots, and vendors, directing calls and inquiries to the appropriate team member.
• Bookkeeping, including maintaining accurate financial records, entering transactions, and supporting day-to-day accounting tasks.
• Assisting with placing vendor orders for parts, tools, and supplies, including tracking order status and following up on deliveries.
• Preparing and issuing customer invoices for completed avionics and maintenance/repair work, ensuring accuracy and timely delivery.
• Filing and record-keeping maintenance, including organizing and maintaining physical and digital files such as work orders, aircraft maintenance records, and customer documentation.
• Managing Accounts Receivable and Accounts Payable, including tracking incoming payments, following up on outstanding invoices, processing vendor payments, and keeping AR/AP records up to date.

Skills

Office administration

Organization

Bookkeeping

AR/AP

Communication

Accounting software

Tools

Accounting software

Job description

Compensation: $23-29 per hour, depending on experience

About Us

For over 30 years, Eagle Aircraft has been a trusted name in the aviation community, specializing in aircraft avionics and maintenance/repair. Three decades in, we're still growing and still just as passionate about keeping pilots flying safely. We're looking for an organized, detail-oriented Office Administrator to join our team and help keep our office running smoothly as we continue to grow.

The Role

We are seeking an Office Administrator with a minimum of 5 years of experience running an office. This is a hands-on role for someone who thrives on staying organized, juggling multiple priorities, and keeping the day-to-day operations of a busy office on track.

Key Responsibilities

Duties will include, but are not limited to:

• Answering phones and serving as the first point of contact for customers, pilots, and vendors, directing calls and inquiries to the appropriate team member
• Bookkeeping, including maintaining accurate financial records, entering transactions, and supporting day-to-day accounting tasks
• Assisting with placing vendor orders for parts, tools, and supplies, including tracking order status and following up on deliveries
• Preparing and issuing customer invoices for completed avionics and maintenance/repair work, ensuring accuracy and timely delivery
• Filing and record-keeping maintenance, including organizing and maintaining physical and digital files such as work orders, aircraft maintenance records, and customer documentation
• Managing Accounts Receivable and Accounts Payable, including tracking incoming payments, following up on outstanding invoices, processing vendor payments, and keeping AR/AP records up to date

Qualifications

• Minimum 5 years of experience running or administering an office
• Strong organizational skills and high attention to detail
• Experience with bookkeeping and accounts receivable/payable processes
• Comfortable managing multiple priorities in a fast-paced environment
• Strong verbal and written communication skills
• Proficiency with standard office and accounting software