Office Administrator

Ryan LLC; Calgary; On-site; CAD 60,000 - 78,000; Full time

Benefits offered by this job

Hybrid and Remote Work Options

Award-Winning Culture

Generous Personal Time Off (PTO)

Benefits Up to 20 Weeks of Parental…

Monthly Gym Membership OR Gym Equip Re

Health and Dental Benefit Eligibility

Effective Day One

RRSP with Employer Match

Tuition Reimbursement After One Year

Job summary

Ryan LLC in Calgary, AB is seeking an Office Manager to oversee day-to-day administrative operations with a fully onsite schedule, Monday through Friday. You will provide high-quality support to senior executives, manage facilities and vendor relations, and coordinate calendars while ensuring compliance with internal policies.

In this role, you’ll partner with leadership to streamline processes, support the PIC, and serve as on-site fire warden.

Qualifications

• 5+ years of administrative or office management experience.
• Strong knowledge of administrative and office practices, ideally within a professional services or real estate-related environment
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document formatting/editing tools
• Familiarity with invoicing, contract management, calendar coordination, and data entry
• Exceptional organizational skills, attention to detail, and ability to manage multiple deadlines
• Strong interpersonal and communication skills, with the ability to build relationships across departments

Responsibilities

• Provide high-quality, consistent support for senior executives, consulting teams, and client service efforts.
• Oversee office operations and daily administrative priorities, including facilities coordination, maintenance scheduling and repairs, vendor management, supply ordering including kitchen and administrative supplies, mail and shipping, deliveries and front-desk support.
• Serve as the on-site contact for Property Management, assisting with Property Management notice distribution and other support.
• Serve as on-site fire warden with associated responsibilities.
• Partner with the leadership team to improve internal processes and ensure compliance with policies and procedures.
• Support Principal In Charge (PIC) on all related duties and responsibilities.

Skills

Admin experience

MS Office

Calendar coordination

Invoicing

Data entry

Organizational skills

Interpersonal skills

Tools

Microsoft Office

Document formatting/editing tools

Job description

Why Ryan?

• Hybrid and Remote Work Options


• Award-Winning Culture


• Generous Personal Time Off (PTO)


• Benefits Up to 20 Weeks of Parental Leave Top-up (Adoption Included)


• Monthly Gym Membership OR Gym Equipment Reimbursement


• Health and Dental Benefit Eligibility


• Effective Day One


• RRSP with Employer Match


• Tuition Reimbursement After One Year of Service

The Office Manager plays a key role in ensuring the day-to-day administrative operations of the office run smoothly and efficiently. This is a fully onsite role Monday-Friday in Calgary, AB.

• Provide high-quality, consistent support for senior executives, consulting teams, and client service efforts.


• Oversee office operations and daily administrative priorities, including but not limited to facilities coordination, maintenance scheduling and repairs, vendor management, supply ordering including kitchen and administrative supplies, mail and shipping, deliveries and front-desk support.


• Serve as the on-site contact for Property Management, assisting with Property Management notice distribution and other support.


• Serve as on-site fire warden with associated responsibilities.


• Partner with the leadership team to improve internal processes and ensure compliance with policies and procedures.


• Support Principal In Charge (PIC) on all related duties and responsibilities.

Skills & Qualifications

• 5+ years of administrative or office management experience,


• Strong knowledge of administrative and office practices, ideally within a professional services or real estate-related environment


• Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document formatting/editing tools


• Familiarity with administrative tasks such as invoicing, contract management, calendar coordination, and data entry


• Exceptional organizational skills, attention to detail, and ability to manage multiple deadlines


• Strong interpersonal and communication skills, with the ability to build relationships across departments

Equal Opportunity Employer: disability/veteran Calgary AB Salary: $60,000 to $78,000. Certain roles may be eligible for incentive compensation.

Ryan offers outstanding opportunities to work in a dynamic, rapidly expanding tax services firm serving the world’s most respected Global 5000 companies. Our innovative work environment, accelerated growth path for high performers, competitive benefits package, and outstanding earning potential provide the most rewarding career experience available in the industry. Ryan employees are given the freedom to do their best work in the way they work best. With a clear understanding of expectations and accountabilities, our employees are given ownership of their time and flexibility to meet the demands of their professional and personal lives.

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Ryan LLC (i.e., H1-B visa, F-1 visa (OPT), TN visa or any other non-immigrant status).

Job duties related to this role are to be conducted in a manner that adheres to privacy laws, as well as follows internal governance related to protecting confidential information and trade secrets, and to securing data and company records.

Equal Employment Opportunity/Affirmative Action/Accommodation Ryan, LLC is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), affectional or sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran or any other protected status under applicable law.

It is Ryan's policy to make reasonable accommodation for qualified individuals with disabilities. Ryan welcomes and encourages applications from people with disabilities.

Notice to Canada Candidates – In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Canadian Human Rights Act, Ryan ULC will provide accommodation, accessible formats and communication supports for the interview upon request.

Please access our Privacy Notice in relation to this at the following link for additional information on how we protect and handle personal information. To change or modify any personal information previously provided, please click here to access our Data Subject Access Request form.