Office Administrator

Green Infrastructure Partners; Caledon; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading company in the construction industry is looking for an Office Administrator for a 6-month contract position at their Caledon office. The role involves managing the front desk, coordinating meetings, and providing administrative support. The ideal candidate will exhibit strong organizational skills and thrive in a fast-paced environment.

Qualifications

• Post-secondary education preferred.
• Strong computer skills, proficiency in MS Office, especially Excel and PowerPoint.
• Ability to connect and interact with people to seek different perspectives.

Responsibilities

• Attend to visitors at the front desk.
• Process account payables and maintain filing systems.
• Coordinate office administration matters and supplies.

Skills

Attention to detail

Communication

Organization

Multi-tasking

Problem solving

Education

Post-secondary education

Tools

MS Office

Job description

Reporting to the Project Accounting Supervisor, the Office Administrator will handle administrative duties coordinating and managing the front entrance, reception area, and boardrooms at GIP's Caledon Office.

Please note this is a 6 month Contract position.

Primary Scope of Role:

• Attend to visitors at the front desk.
• Keep the front entrance, reception area, and boardrooms neat, tidy and presentable at all times.
• Provide support for boardroom meeting bookings and ensures smooth connectivity for users.
• Provide assistance as requested for general admin (PowerPoint presentations/Office Flyers)
• Scan and file documents (eg. WSF/Packing slips/Lab Reports/etc).
• Process Account Payables, obtaining required approvals for AP invoice processing.
• Follow up with Customers for payments
• Coordinate office administration matters (e.g. janitorial services, maintenance, social events, etc.).
• Monitor and replenish the office supplies inventory.
• Maintain and replenish the kitchen area ensuring they are stocked and tidy.
• Prepare mailing or courier requests.
• Establish and maintain relationships with key vendors (cleaning, maintenance, supplies, couriers) to ensure high quality services.
• Support travel booking and expense processing as required.
• Maintain and organize all related filing systems
• Other related general administrative duties as required.

Position Requirements:

• Post-secondary education preferred
• Knowledge of JDE would be preferred
• Good Communication to deal tactfully and assertively with customers, co-workers, project managers and senior staff
• Strong attention to detail
• Must be highly organized and able to multi-task
• Strong computer skills, proficiency in MS office specifically Excel, Teams, Word and PowerPoint.
• Exhibit a strong work ethic
• Results-driven with an ability to deliver success in a fast-paced environment.
• Ability to connect and interact with people to seek different perspectives.
• Superb communication and interpersonal skills
• Strong ability to effectively prioritize and manage multiple competing priorities.
• Demonstrate versatility and resourcefulness in overcoming business challenges

Success Predictors

• Analytical mindset.
• Versatile and resourceful problem solver.
• Proactive and self-motivated.
• Effective communicator, confident in engaging with all levels of the company

About Us

Our People

At Green Infrastructure Partners (GIP), our people are second to none. Our most valuable asset is people – our employees, our customers, and the public. Nothing is more important than our people coming to work happy and leaving safely. GIP team members are at the heart of our success in designing and delivering infrastructure projects safely, thoughtfully, and with the highest quality

Our Work

The work we do impacts lives. It impacts our schools and neighbourhoods and shapes our communities and cities. We are one of Canada’s largest and fastest growing construction companies. Every day our people are designing, delivering, and maintaining infrastructure for Canada’s rapidly growing cities. From demolition, shoring and foundations, excavation, remediation, to structures, paving and the production of materials, we have the unique ability to self perform all project scopes without reliance on sub-contractors. The work we at GIP today will carry us into a better, greener, and safer tomorrow.

Our Culture

We are committed to fostering a work environment that embraces Diversity, Equity, Inclusion and Belonging for all so our people benefit from the creative solutions that come from embracing differences.

Sustainability is part of our DNA. We focus on recycling and reusing materials by taking old roads and reengineering them into new roads, keeping tons of used materials out of our landfills.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Construction

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