Office Administrator

Career College Group; Brampton; On-site; CAD 35,000 - 50,000; Full time

Job summary

A leading educational provider in Ontario is seeking an Office Administrator for their Brampton campus. The ideal candidate will provide essential administrative support, ensuring effective service delivery and exceptional customer service for students and staff. This dynamic role requires strong communication skills and the ability to manage various administrative tasks effectively.

Qualifications

• High School Diploma or GED required.
• Proficiency in Microsoft Office and database applications.
• Knowledge of Private Career Colleges preferred.

Responsibilities

• Provide administrative support to all departments.
• Handle inquiries and manage records within the college’s CRM.
• Engage with alumni and assist students requiring accommodations.

Skills

Customer Service

Administrative Support

Communication

Education

High School Diploma or GED

Tools

Microsoft Office

Database Applications

Job description

Job Description

Medix College/North American Trade Schools is seeking an Office Administrator to join our Brampton Campus. In this dynamic role, you will have an immediate impact on people and embody our Core Values daily by providing support to students, graduates, and staff.

Position Summary

The Administrative Assistant provides secretarial, clerical, and administrative support to ensure effective service delivery. Exceptional Customer Service skills are essential as this role interacts daily with students and staff.

Essential Functions

1. Provide administrative support to all departments
2. Answer phone calls and take messages
3. Handle inquiries
4. Manage administrative supplies and stock
5. Maintain records within the college’s CRM
6. Write verification letters
7. Order books
8. Assist with police checks and immunizations
9. Assist with new student orientation
10. Process payments from students and visitors
11. Maintain communication across departments
12. Work professionally within a team
13. Perform other duties as assigned by the Campus Director
14. Ensure respect and non-discrimination towards all staff and students
15. Create and organize lesson plans and workspaces
16. Manage student conflicts through behavioral observation and early intervention
17. Update students and academic services with news and content
18. Coordinate employer visits, field trips, and guest speakers
19. Engage with alumni to support Career Services
20. Assist students requiring accommodations
21. Pursue ongoing professional development
22. Perform other duties as assigned by the Campus Director

Position Requirements

1. High School Diploma or GED required
2. Proficiency with database applications and Microsoft Office
3. Knowledge of Private Career Colleges preferred

Working Conditions and Physical Effort

1. Manual Skills: Significant manual tasks involving typing and handwriting
2. Physical Effort: Some tasks involve standing, lifting, or moving heavy materials
3. Physical Environment: Exposure to dirt, noise, odors, and weather extremes possible
4. Work Schedule: Varies including day, evening, holiday, or weekend shifts
5. Safety: Adherence to safety and anti-harassment policies required

Company Summary

The Career College Group (CCG) is an Ontario-based educational provider with over 50 years of experience in vocational training, including brands like Medix College of Healthcare and North American Trade Schools.