Office Admin / Receptionist

Inspiretci; Vaughan; On-site; CAD 35,000 - 50,000; Full time

Job summary

A leading company is seeking a reliable Receptionist/Assistant to manage delivery check-ins, handle clerical duties, and support the Corporate Operations staff. The ideal candidate must be organized, self-motivated, and possess strong communication skills. This role involves multi-tasking in a fast-paced environment, maintaining office operations, and assisting with various administrative tasks.

Qualifications

• Able to learn new software quickly.
• Self-starter with a motivation to learn.
• Good communication with customers and staff.

Responsibilities

• Handles delivery check-in and clerical work.
• Answers phones and manages customer inquiries.
• Maintains systems and paperwork filing.

Skills

Communication Skills

Organization

Attention to Detail

Self-Motivated

Math Aptitude

Job description

We are seeking a reliable and motivated Receptionist/ Assistant to join our team. . The candidate will handle the delivery check-in process, greeting visitors, routine clerical work, answers phones, files, and handles data entry. Supports the work of Corporate Operations staff.

Essential Functions:

• Follows all processes as communicated by the Corporate office.
• Verifies delivery completion.
• Monitors delivery completion and related compliance requirements.
• Handles administrative emails.
• Maintains contact with Managers for smooth flow of work.
• Responsible for handling routine clerical work relative to the overall general office operation.
• Maintains systems/software as needed or directed.
• Answers phones, handles/routes calls. All location phones are routed to Delivery Check-In upon facility evening closure.
• Handles paperwork filing.
• Handles daily data entry.
• Handles customer inquiries, resolves or directs as needed.
• All other duties as assigned

Competencies:

• Must be a quick learner, able to learn new software programs quickly.
• Must be a self-starter, self-motivated to learn more and expand skillset.
• Must have good communication skills with the ability to communicate with customers, managers, and employees on all levels.
• Must have the ability to prioritize and be aware of things need to be done.
• Must have the ability to perform all tasks listed in the job description.
• Must have a math aptitude.
• Must be highly organized and have an attention to detail