Now Hiring! Cross-Departmental Administrative Assistant

DBDLI; Halifax; Hybrid; CAD 30,000 - 34,000; Full time

Benefits offered by this job

Cost-shared medical benefits

Professional development opportunities

Hybrid work arrangement

Friday remote work

Job summary

Delmore Daye Learning Institute (DBDLI) is hiring a Cross-Departmental Administrative Assistant to support Youth, Africentric Learning & Communications, and Finance. The role provides tactical administrative, logistical, and coordination support across three interconnected departments within a not-for-profit framework.

The ideal candidate has a Business Administration diploma and 2–3 years of administrative and basic bookkeeping experience, with a demonstrated engagement in African Nova Scotian

Qualifications

• Diploma in Business Administration or equivalent.
• Experience coordinating multiple programs and departments in a not-for-profit.
• Strong written and verbal communication with diverse communities.

Responsibilities

• Coordinate across Youth, Africentric Learning & Communications, and Finance departments.
• Provide administrative support, documentation, and communications.
• Support youth programming, community engagement, and partner relations.
• Handle payroll, accounts receivable/payable support as needed.

Skills

Communication skills

Project coordination

Inclusive communication

Community engagement

Education

Business Administration diploma

Tools

Zoom

Canva

Database management

Job description

We are flexible so that we can be high achievers but without stressing about personal commitments, because we all have things outside of work we need to take care of.

We value healthy workspaces!

We cherish our work, because we get to support African Nova Scotian and Black Communities and effect positive change while working with our team!

We believe in the best out of life!

We offer significant life-work initiatives because we can never have enough time with the people in our lives who matter.

We believe in our mission, and we are hiring!

The Delmore “Buddy” Daye Learning Institute (DBDLI) invites our communities to share an important employment opportunity. We’re hiring for a new position: the Cross-Departmental Administrative Assistant (Youth, Africentric Learning and Communications, and Finance).

At DBDLI, our mission is to create educational change and genuine opportunities for learners and communities of African Nova Scotian (ANS) and African ancestry to reach their full potential. We are seeking a caring, values-driven team member who believes deeply in the power of education to heal, affirm, and uplift African Nova Scotian communities.

The Cross-Departmental Administrative Assistant (Youth, Africentric Learning and Communications, and Finance) supports multiple department Managers within DBDLI. The right person would ideally have a diploma in Business Administration as well as 2-3 years administrative and basic bookkeeping experience in a not-for-profit organization, or a mix of experience and applied learning. The Cross-Departmental Administrative Assistant provides tactical administrative, logistical, and coordination support across three interconnected departments: Africentric Learning & Communications, Youth Programming & Engagement, and Finance & Accounting.

Broad areas of responsibility for this role include:

• Cross-Departmental Coordination (Youth, Africentric Learning & Communications, and Finance)
• Administration, Communications, and Documentation Support
• Youth and Africentric Learning Program Support, Community Engagement, and Partner Support
• Payroll, A/R, A/P Support

Ideally the right person would have experience:

• Using a variety of communication styles, media channels, and technology platforms, such as Zoom, Canva, and database management systems.
• Strong skills in project coordination, event and program logistics, and inclusive communication.
• Experience in and genuine engagement with African Nova Scotian and African Canadian communities.

Thinking about soft skills, the person will have:

• A commitment to learning about and applying an Africentric worldview, complemented by strong communication, active listening, and relationship-building skills.
• Strong organizational, adaptability, and detail orientation skills.
• The ability to manage multiple priorities, solve problems effectively, and work both independently and collaboratively.

This is a Monday to Friday, 8:30am to 4:30pm hybrid position with remote work on Fridays. This position offers the following: $23.08 per hour to start with pay increase opportunities, cost-shared medical benefits, extensive learning and continued professional development opportunities, and an environment genuinely grounded in shared humanity.

We strongly encourage individuals who self-identify as a person of African descent – whether African Nova Scotian, African Canadian, or from the African Diaspora to apply. Please self-identify in your application.

Preference will be given to candidates of African descent. Only those candidates selected for an interview will be contacted.