Finance Coordinator

Feed Nova Scotia; Dartmouth; Hybrid; CAD 53,000 - 62,000; Full time

Benefits offered by this job

Paid vacation

Additional PTO

Health benefits

Employee assistance program

Job summary

Feed Nova Scotia is seeking a Finance Coordinator in Dartmouth to support accurate financial operations, from ledger entries to reconciliations and reporting. You will collaborate across departments, respond to inquiries, and help ensure financial accountability within a 37.5-hour work week.

The role emphasizes service-oriented, solutions-focused support, with involvement in budgeting, audits, and payroll coordination alongside the Director of Administration and Finance.

Qualifications

• University diploma or equivalent in accounting, finance, business administration, or related field.
• Experience with general ledger entries, financial transaction processing, bank & account reconciliations.
• Proficiency with QuickBooks, Dext, Plooto; advanced Excel; strong knowledge of Microsoft 365.
• Ability to communicate financial information clearly to colleagues with varying levels of financial knowledge.
• Strong attention to detail, organization, and ability to meet deadlines.

Responsibilities

• Prepare and post general ledger entries and process routine financial transactions.
• Complete bank reconciliations and investigate unreconciled items.
• Assist with month-end/year-end processes and audit preparation.
• Support budgeting, forecasting, and variance analysis.
• Process invoices, payments, and coordinate payroll-related tasks with HR.

Skills

Attention to detail

Communication skills

Cross-department collaboration

Discretion with confidential info

Problem solving

Education

University Diploma or equivalent in accounting/finance

Tools

QuickBooks

Dext

Plooto

Microsoft Excel

Job description

Finance Coordinator

Full time, permanent position – 37.5 hours per week

Immediate

Who are we?

People need support today. Knowing this, Feed Nova Scotia collects and distributes millions of pounds of food annually to hundreds of food banks and programs across the province. It also supports community partners as they build capacity to serve their communities. While Feed Nova Scotia helps Nova Scotians meet a very basic need, it raises awareness of the root causes of food insecurity—things like systemic racism, low wages, inadequate income support, and unaffordable housing. Feed Nova Scotia advocates for sustainable, policy-based solutions that will allow everyone to live a life of dignity and prevent anyone from relying on charitable band-aids to address human rights.

About the Role

We are looking for a Finance Coordinator to join our Administration and Finance team. Reporting to the Director of Administration and Finance the Finance Coordinator works closely with the Director and colleagues across the organization, you will support accurate, timely, and effective financial operations, including general ledger entries, transaction processing, account and bank reconciliations, routine financial reporting, and financial administration.

This is more than a transaction processing role. You will help departments navigate financial requirements and processes, provide financial information, respond to inquiries, and resolve discrepancies. Through a service-oriented, solutions-focused approach, you will help strengthen financial accountability, operational efficiency, and informed decision-making.

Key Responsibilities

• Financial transactions and recordkeeping: Prepare and post general ledger entries, process routine financial transactions, complete bank reconciliations, investigate unreconciled items, and maintain complete, accurate, and organized financial records.
• Reporting and accounting support: Assist with month-end and year-end processes, annual audit preparation, and external audit requirements; prepare routine financial reports and supporting documentation; and support budgeting, forecasting, and variance analysis.
• Cross-departmental collaboration: Provide clear, practical guidance to colleagues on expense coding, documentation, payment processes, and approval requirements, and follow up respectfully to resolve discrepancies.
• Accounts payable, accounts receivable, and payroll support: Process invoices, prepare payments, record receipts and deposits, maintain vendor and customer records, and support payroll processes in coordination with the Director and HR, including T4 preparation and year-end reconciliation.
• Financial administration and compliance: Follow organizational financial policies and internal controls, maintain confidentiality, contribute to continuous improvement of financial procedures, and perform other related duties as assigned.

Qualifications

• 3-5 years of experience in accounting, finance or related field.
• University Diploma or equivalent education in accounting, finance, business administration, or a related field, or an equivalent combination of education and experience.
• Experience with general ledger entries, financial transaction processing, bank and account reconciliations, and financial recordkeeping.
• Proficiency with QuickBooks, Dext, and Plooto; advanced proficiency in Microsoft Excel; and strong working knowledge of Microsoft 365, including Word, Outlook, and Teams.
• Strong attention to detail, accuracy, organization, and follow-through, with the ability to investigate discrepancies, manage competing priorities, and meet recurring deadlines.
• Sound judgment and the ability to handle confidential and sensitive financial information appropriately.
• Strong written and verbal communication skills, with the ability to explain financial information and processes clearly to colleagues with varying levels of financial knowledge.
• Demonstrated ability to work collaboratively across departments and provide responsive, service-oriented support.
• Ability to work independently within established procedures while recognizing when matters require further review, guidance, or approval.
• A proactive, flexible, and solutions-focused approach.

Salary Range

$52,993 – $62,345 per year (Grade 5). Placement within the range will reflect the candidate's experience and technical skills, including proficiency with QuickBooks and Excel.

Benefits

• 15 Days of Paid Vacation
• 15 Days Additional Paid Time Off
• Health Benefits
• Employee Assistance Program Access
• RRSP Matching

Working Environment & Conditions

• Full-time, permanent position at 37.5 hours per week with standard work hours between 8am and 4:30pm Monday to Friday.
• Primary location of work is 67 Wright Avenue, Dartmouth Nova Scotia
• Feed Nova Scotia offers a hybrid work policy that may be considered after the probationary period of 6 months and based on business needs.
• Office-based role in a collaborative team environment, with workspace that offers some privacy. The department is supported by volunteers in administration functions.

Our Commitment to JEDDI

The successful candidate will demonstrate a commitment to justice, equity, diversity, decolonization, and inclusion (JEDDI) and will contribute to a respectful, accessible, and welcoming workplace. This includes applying an equity-informed approach to financial administration, treating colleagues and community members with dignity, protecting confidentiality, and supporting fair, transparent, and accountable practices.

At Feed Nova Scotia, we prioritize cultivating a diverse and inclusive workforce, understanding its critical role in driving innovation and fostering a sense of belonging. Our commitment extends to creating a work environment that authentically represents the communities we serve.

We welcome applications from all interested individuals, placing a particular emphasis and priority for candidates from historically excluded groups. We actively encourage submissions from those identifying as African Nova Scotian, Mi’kmaq, Black, racialized, Indigenous/First Nation, a person with disability, 2SLGBTQIA+, and newcomers to Canada. We invite you to share this information in your cover letter or resume, and we invite you to express your pronouns.