Municipal Administrative Assistant - Planning & Operations

Town-of-Devon; Devon; On-site; CAD 60,000 - 74,000; Full time

Benefits offered by this job

Health and dental benefits

Local Authorities Pension Plan (LAPP)

Vacation three weeks

Flexible work arrangements

Wellness programs

Job summary

The Town of Devon is seeking an Administrative Assistant to support the Planning & Operations Division and the broader organization. You will handle inquiries from residents, developers, and internal staff, and help ensure smooth operations and compliance with procedures.

Key duties include processing permits, maintaining records, coordinating reports, and assisting with procurement and contractor activities.

Qualifications

• High school diploma or equivalent.
• Legally entitled to work in Canada.
• Valid Alberta Class 5 Driver's License.
• Satisfactory Criminal Record Check as a condition of employment.
• Equivalent combinations of education and experience may be considered.
• Minimum three years of administrative experience in a municipal environment.
• Proficiency with Microsoft Office Suite including Outlook, Teams, SharePoint, Word, Excel, and PowerPoint.

Responsibilities

• Serve as the primary point of contact for planning, development, permitting, and operational inquiries, with professional customer service in person, by phone, and electronically.
• Provide information to residents and stakeholders regarding Town policies, bylaws, permit requirements, municipal services, and departmental processes.
• Receive, process, and track development, subdivision and safety codes inspections and permits and related documentation.
• Maintain accurate electronic and physical records according to records management requirements.
• Prepare, coordinate, and distribute reports, correspondence, notices, development decisions, and other administrative documents.
• Coordinate contractor and procurement administration activities, including permit service providers, quotations, bid openings, invoice verification, and proposal tracking.
• Maintain and update departmental forms, databases, website content, public notices, schedules, maps, operational records, and reporting information.
• Provide administrative support across departments, including reception coverage, records management, special projects, and reporting activities.

Skills

Microsoft Office Suite

Outlook

Teams

SharePoint

Word

Excel

PowerPoint

Communication

Time management

Multitasking

Education

High school diploma or equivalent

Alberta Class 5 Driver's License

Criminal Record Check

Post-secondary education in Office Administration/Local Government Administration

Tools

Records management software

Permitting software

Financial software

Job description

The Town of Devon is seeking an Administrative Assistant to support the Planning & Operations Division and the broader organization. You will handle inquiries from residents, developers, and internal staff, and help ensure smooth operations and compliance with procedures.

Key duties include processing permits, maintaining records, coordinating reports, and assisting with procurement and contractor activities.