Move-In Assistant

Normai; Kingston; Hybrid; CAD 22,000 - 31,000; Full time

Job summary

Queen's University in Kingston, Ontario is seeking a Residence Move-In Assistant to help plan, organize and execute the 2026 move-in experience. The role involves coordinating volunteers, communicating with students, and ensuring smooth on-site operations for move-in week.

The incumbent will work closely with the Residence Life and Services team, demonstrate strong project-management and collaboration skills, and support multiple priorities while on-site and occasionally remotely.

Qualifications

• Work independently and on a team.
• On-site and occasionally remotely.
• Excellent communication skills.
• Excellent organizational skills.
• Excellent interpersonal skills.
• Good judgment and sound reasoning.
• Proficient in Word, Excel and comfortable with databases.
• Strong decision-making and problem-solving abilities.
• Strong written and oral communication.
• Available to work on-site during move-in (Sept 5).

Responsibilities

• Support the planning, logistics, and on-site execution of move-in.
• Collaborate with Communications Coordinator to develop move-in communications and materials.
• Liaise with Housing and Ancillary staff and campus/external partners.
• Respond to student inquiries regarding move-in.
• Coordinate outreach to student groups to recruit volunteers for move-in weekend.
• Identify and coordinate early move-in for designated groups.
• Maintain inventory of move-in materials.
• Attend move-in committee meetings and provide updates.
• Assist with administration and execution of other projects.

Skills

Communication

Organization

Interpersonal skills

Teamwork

Project management

Decision making

Problem solving

Oral and written communication

Tools

Word

Excel

Databases

Job description

Job description for the 2026-2027 academic year

Hourly Rate: $19.00 per hour (+4% vacation pay)

Hours Per Week: 35 hours per week from April 27, 2026 (start date negotiable) until mid-September 2026. Full-time working hours are 8:30 am – 4:30 pm from Monday - Friday.

Department: Residence Life and Services

Location: On-site at VictoriaHall (75 Bader Lane)on Queen's Universitymaincampus in Kingston, ON

Vacancy Type: Existing position

Job Summary

Residence Life and Services is looking for an organized and dynamic student for the Residence Move-In Assistant role. This position, reporting to the Assistant Director, Residence Life and Services, will work closely with student groups, volunteers, and staff across the Housing and Ancillary portfolio to enhance and execute the Residence move-in experience for 2026. The incumbent will help to plan and execute logistics for Residence move-in, including the recruitment and coordination of volunteers. The position requires a high level of skill in project management, collaboration, communication, and the ability to manage multiple priorities.

Key Responsibilities

Support the planning, logistics, and on-site execution of move-in.

Work with the Residence Life and Services Communications Coordinator to develop move-in communication and materials.

Liaise with Housing and Ancillary staff members and other campus and external partners as necessary.

Respond to student inquiries regarding move-in.

Coordinate outreach to student groups and organizations on campus to recruit volunteers for move-in weekend.

Identify and coordinate early move-in for designated groups.

Maintain inventory of move-in materials.

Attend move-in committee meetings and provide updates.

Assist with the administration and execution of other projects as assigned.

Required Qualifications

The incumbent will:

Work independently and on a team.

Work on-site and occasionally remotely.

Possess excellent communication skills.

Possess excellent organizational skills.

Possess excellent interpersonal skills.

Exercise good judgment and sound reasoning.

Be proficient in the use of computers and suitably knowledgeable in software programs such as Word, Excel as well as understand and be comfortable using databases.

Demonstrate good decision-making and creative problem-solving skills.

Have good oral and written communication skills.

Be available to work on-site during Residence move-in (September 5).

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Emefa Kemeh at [e-mail] .